Share an architectural artifact with users or groups

---
title: Share an architectural artifact with users or groups
description: You can share architectural artifacts with users or groups for enhanced and effective collaboration with all relevant stakeholders, in the Enterprise Architecture Workspace.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/application-portfolio-management/eaw-share--archi-artft-with-users-groups.html
release: australia
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 2
breadcrumb: [Manage architectural artifacts, Working with information portfolio, Working with Portfolio list view, Managing Enterprise Architecture Workspace, Enterprise Architecture Workspace, Enterprise Architecture]
---

# Share an architectural artifact with users or groups

You can share architectural artifacts with users or groups for enhanced and effective collaboration with all relevant stakeholders, in the Enterprise Architecture Workspace.

## Before you begin

Role required: sn\_apm.apm\_user and you should have **Editor** permission assigned for that architectural artifact.

## About this task

You can share the architectural artifacts with individual users or groups and provide them with editor, viewer, or owner access, according to your requirement.

Based on your existing role, you can provide certain permissions.

-   If you’re the owner of the architectural artifact, you can provide Viewer, Editor, and Owner permission to other users or groups.
-   If you’re assigned the Editor role permission to an architectural artifact, you can provide Editor or Viewer permission to other users or groups.
-   If you’re assigned the Viewer role permission to an architectural artifact, you can’t provide any permission to other users or groups.

## Procedure

1.  Navigate to **Workspaces** > **Enterprise Architecture Workspace**.

2.  Open the Portfolio List view by selecting the Portfolio icon \[Omitted image "portfolio-icon.png"\] Alt text: Portfolio icon.

3.  Select the expand row icon \(\[Omitted image "ExpandIcon.png"\] Alt text: Expand Row icon\) next to **Information Portfolio**.

4.  Select **Architectural Artifacts**.

5.  Select the architectural artifact that you want to share.

    The architectural artifacts details page appears.

6.  Select **Share**.

7.  In the **Share architectural artifact** pop-up window, fill in the form fields.

    For field information, see [Share architectural artifacts form](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/eaw-share-architectural-artifacts-form.md).

8.  Select **Share**.

    The architectural artifact is shared with the users and groups and an email notification is sent to all the recipients.


## Result

On sharing an architectural artifact, the recipients receive an email notification. The email notification contains:

-   A link to the architectural artifact
-   Comments mentioned by you while sharing the artifact

**Parent Topic:**[Manage architectural artifacts](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/eaw-manage-arch-artifacts.md)

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