External Related Files spoke

---
title: External Related Files spoke
description: The External Related Files spoke stores information about files in third-party systems and helps you manage the information.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/build-workflows/workflow-studio/ext-related-files.html
release: australia
product: Workflow Studio
classification: workflow-studio
topic_type: reference
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Spokes, Flow integrations, Flows, subflows, and actions reference, Flows, subflows, and actions, Workflow Studio, Build workflows]
---

# External Related Files spoke

The External Related Files spoke stores information about files in third-party systems and helps you manage the information.

<table id="table_zkq_pfp_mhb"><thead><tr><th>

Table

</th><th>

Description

</th></tr></thead><tbody><tr><td>

External Provider \[sn\_ext\_files\_spoke\_provider\]

</td><td>

Stores information about the external provider. For example, Box or DocuSign services.

</td></tr><tr><td>

External Related Files \[sn\_external\_related\_files\]

</td><td>

Stores metadata information about the files in third-party systems. This table is extensible.**Note:** If you extend the table, ensure that you perform the data separation for the scoped applications

 -   To store metadata information of files in a specific third-party system, create a table with a column that contains a reference field to the External Related Files table. For more information about reference fields, see Reference field type.
-   To establish a relationship between a specific ServiceNow table and External Related Files table, [Create defined related lists](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/platform-user-interface/t_CreateDefinedRelatedLists.md).

</td></tr></tbody>
</table>|Action|Description|
|------|-----------|
|Create External File Record|Creates a record in the External Related Files table.|
|Update External File Record|Updates a record in the External Related Files table.|
|Delete External File Record|Deletes a record in the External Related Files table.|

<table id="table_ydk_dkp_mhb"><thead><tr><th>

Role

</th><th>

Description

</th></tr></thead><tbody><tr><td>

sn\_ext\_files\_spoke.doc\_reader

</td><td>

Read records in the External Related Files and External Provider tables.

</td></tr><tr><td>

sn\_ext\_files\_spoke.file\_admin

</td><td>

-   Read, update, and delete records in the External Related Files table.
-   Read records in the External Provider table.

</td></tr><tr><td>

sn\_ext\_files\_spoke.provider\_admin

</td><td>

Read, update, and delete records in the External Provider table.

</td></tr></tbody>
</table>**Parent Topic:**[Spokes](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/spokes.md)