Edit staged users for Alumni Center

task australia Updated Sep 10, 2026 1 min read asc-staged-users.md

Use Staged Alumni to ensure the import set upload and transform process ran correctly. It also ensures that your uploaded alumni are configured with the correct user ID.

Before you begin

Role required: sn_asc.admin

Procedure

Navigate to All > Alumni Service Center > Administration > Staged Alumni.
Review the list of staged alumni.
Look for and correct duplicate names and duplicate user IDs.
Click the number associated with a user to edit it.
Enter or edit the fields on the form for the user.

Field	Description
Number	The automatically assigned staging number of the user.
State	The status of the user.- Approval Needed Approved Alumni Created Duplicate Invalid Denied
Personal email	The personal email of the user. How your company contacts the user.
Internal user	The user record found in the User [sys_user] table for the alumnus.
Internal profile	The HR profile of the user.
Alumni	The name of the user found in the Alumni [sn_asc_user] table.
First name	First name of the user.
Last name	Last name of the user.
Date format	Date format to override the system date format.
Time zone	The time zone the user resides in.
Proposed user ID	The user ID created after you fill in the fields and click Generate Proposed User ID.The user ID creates based on the personal email address provided with a suffix from the properties. For more information on the suffix, see Properties for Alumni Center.

6. Select **Save**.

Select Generate Proposed User ID.
Select Update.
After making edits, ensure that valid users are in the Approved state.
Return to the Staged Alumni list view.
Select Import or from the Staged Alumni list, select Import All Approved at the bottom.
Select Import All.

For more information about the default state for staged alumni, see Properties for Alumni Center.

The Import Approved Staged to Alumni scheduled job runs.

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---
title: Edit staged users for Alumni Center
description: Use Staged Alumni to ensure the import set upload and transform process ran correctly. It also ensures that your uploaded alumni are configured with the correct user ID.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/alumni-center/asc-staged-users.html
release: australia
product: Alumni Center
classification: alumni-center
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Configure, Alumni Center, HR Service Delivery, Employee Service Management]
---

# Edit staged users for Alumni Center

Use **Staged Alumni** to ensure the import set upload and transform process ran correctly. It also ensures that your uploaded alumni are configured with the correct user ID.

## Before you begin

Role required: sn\_asc.admin

## Procedure

1.  Navigate to **All** &gt; **Alumni Service Center** &gt; **Administration** &gt; **Staged Alumni**.

2.  Review the list of staged alumni.

3.  Look for and correct duplicate names and duplicate user IDs.

4.  Click the number associated with a user to edit it.

5.  Enter or edit the fields on the form for the user.

<table id="table_phb_1gt_lbc"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Number

</td><td>

The automatically assigned staging number of the user.

</td></tr><tr><td>

State

</td><td>

The status of the user.-   Approval Needed
-   Approved
-   Alumni Created
-   Duplicate
-   Invalid
-   Denied


</td></tr><tr><td>

Personal email

</td><td>

The personal email of the user. How your company contacts the user.

</td></tr><tr><td>

Internal user

</td><td>

The user record found in the User \[sys\_user\] table for the alumnus.

</td></tr><tr><td>

Internal profile

</td><td>

The HR profile of the user.

</td></tr><tr><td>

Alumni

</td><td>

The name of the user found in the Alumni \[sn\_asc\_user\] table.

</td></tr><tr><td>

First name

</td><td>

First name of the user.

</td></tr><tr><td>

Last name

</td><td>

Last name of the user.

</td></tr><tr><td>

Date format

</td><td>

Date format to override the system date format.

</td></tr><tr><td>

Time zone

</td><td>

The time zone the user resides in.

</td></tr><tr><td>

Proposed user ID

</td><td>

The user ID created after you fill in the fields and click **Generate Proposed User ID**.The user ID creates based on the personal email address provided with a suffix from the properties. For more information on the suffix, see [Properties for Alumni Center](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/alumni-center/asc-properties.md).

</td></tr></tbody>
</table>6.  Select **Save**.

7.  Select **Generate Proposed User ID**.

8.  Select **Update**.

9.  After making edits, ensure that valid users are in the **Approved** state.

10. Return to the **Staged Alumni** list view.

11. Select **Import** or from the **Staged Alumni** list, select **Import All Approved** at the bottom.

12. Select **Import All**.

    For more information about the default state for staged alumni, see [Properties for Alumni Center](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/alumni-center/asc-properties.md).

    The Import Approved Staged to Alumni scheduled job runs.