Manage access persons list

task australia Updated Sep 10, 2026 1 min read manage-access-persons-list.md

Raw file servicenow.com

Add users who have access to non-public information regarding the trade of securities of your organization.

Before you begin

Role required: sn_lg_stock_cp.stock_config

Procedure

Navigate to All > Legal Administration > Stock Preclearance Admin > Access Persons.
To add a user to the access persons list,
1. Click Add Users.
2. In the Add User dialog box, select users from the list to add as access persons.
  
  The list shows only active users from the Users [sys_user] table.
3. Scroll down to the Actions on selected rows menu and choose Add Users to Access List.
  
  The selected users are added to the Access Persons list.

To modify a user's information in the Access Persons list,

Click the preview icon ([Omitted image "preview-icon.png"] Alt text: Preview icon) and click Open Record.

On the form, update the fields.

Field	Description
User	Name of the user.
Entry date	Date on which the user was added to the access persons list. This field is not available for modification.
Exit date	Date the user is automatically removed from the access persons list.
Sec 16 officer	Option for marking the user as a Section 16 officer.

Click Update.

Parent Topic:Configure Legal Stock Preclearance

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---
title: Manage access persons list
description: Add users who have access to non-public information regarding the trade of securities of your organization.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/legal-stock-preclearance/manage-access-persons-list.html
release: australia
product: Legal Stock Preclearance
classification: legal-stock-preclearance
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Configure, Legal Stock Preclearance, Legal Service Delivery Practice Applications, Legal Service Delivery, Legal and Contract Operations, Employee Service Management]
---

# Manage access persons list

Add users who have access to non-public information regarding the trade of securities of your organization.

## Before you begin

Role required: sn\_lg\_stock\_cp.stock\_config

## Procedure

1.  Navigate to **All** &gt; **Legal Administration** &gt; **Stock Preclearance Admin** &gt; **Access Persons**.

2.  To add a user to the access persons list,

    1.  Click **Add Users**.

    2.  In the Add User dialog box, select users from the list to add as access persons.

        The list shows only active users from the Users \[sys\_user\] table.

    1.  Scroll down to the Actions on selected rows menu and choose **Add Users to Access List**.

        The selected users are added to the Access Persons list.

3.  To modify a user's information in the Access Persons list,

    1.  Click the preview icon \(\[Omitted image "preview-icon.png"\] Alt text: Preview icon\) and click **Open Record**.

    2.  On the form, update the fields.

        |Field|Description|
        |-----|-----------|
        |User|Name of the user.|
        |Entry date|Date on which the user was added to the access persons list. This field is not available for modification.|
        |Exit date|Date the user is automatically removed from the access persons list.|
        |Sec 16 officer|Option for marking the user as a Section 16 officer.|

    3.  Click **Update**.


**Parent Topic:**[Configure Legal Stock Preclearance](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/legal-stock-preclearance/legal-stock-pre-administration.md)