Workplace contract new record form
As lease administrator and manager you can use the workplace contract new record form to create new lease contracts.
|
Field |
Description |
|---|---|
|
Number |
System generated sequential number. |
|
Contract model |
Model the contract is assigned to, which should be Lease. |
|
Vendor |
Landlord responsible for the contract. |
|
Contract Number |
Unique number identifying the contract record. |
|
Name |
Name for the contract. |
|
Start date |
Date on which the contract takes effect. |
|
End date |
Date on which the contract expires. |
|
Lease type |
Type of lease. The available values are Gross Lease, Modified Gross Lease, Net Lease, Double Net Lease, and Triple Net Lease |
|
Leed certification score |
Leadership in Energy and Environmental Design (LEED) level. The available values are Certified, Silver, Gold, and Platinum. |
|
Notice duration (months) |
Notice period to be given to the lessor in case the contract is not extended. |
|
Lease terms (months) |
The contract term in months. |
|
Original lease commencement |
Date of commencement on the original lease. |
|
Original lease expiration date |
Date of expiration on the original lease. |
|
State |
Current state of the contract. The field values are Draft, Active, Expired, or Canceled. |
|
Substate |
Current substate of the contract. The field values are Awaiting Review, Under Review, Approved, or Rejected. |
|
Contract Administrator |
Person responsible for managing the contract and interacting with the vendor. |
|
Approver |
User who approves or rejects the contract. |
|
Business Owner |
The user who requested a workplace contract. |
|
Lease class |
Income lease or Expense lease. - Select Income lease in the case of subleasing when the organisation receives income.
|
|
Accounting type |
Accounts payable or Accounts receivable. - Select Accounts payable if it is a regular lease where the organisation pays rent.
|
|
Rent commencement date |
The date when rent commences. |
|
vacate date |
The date when the premises has to be vacated on lease expiration. |
|
Possession date |
Date when the leased property can take up possession. |
|
Tenant |
Tenant of a contract. |
|
Primary use |
The purpose for which the leased premises would be used. |
|
Description |
Brief description of the contract. |
| Field | Description |
|---|---|
| Payment schedule | Schedule that defines when to make payments, for example, Monthly or Annually. |
| Payment amount | Amount that has been paid on the contract to date. |
| Total cost | Final cost of the contract after adjustments have been applied. |
| Yearly cost | Yearly cost of the contract. |
| Vendor account | Vendor account associated with the contract. |
| PO number | Purchase order number assigned to the contract. |
| Cost center | Cost center that is financially responsible for the asset. |
| Security deposit | The returnable sum paid to the lessor to cover for possible loss or damage. |
| Has rate card | Option to indicate whether the contract has an associated rate card. |
|
Field |
Description |
|---|---|
|
Automatically renew/extend |
Indicates whether the contract can be renewed or extended at the end of its term. |
|
Options |
Duration of the contract renewal or extension, for example, 1 year. |
|
Renewal start date |
Date on which the contract renewal or extension takes effect. |
|
Renewal end date |
Date on which the contract renewal or extension ends. |
|
Cost adjustment type |
Type of cost adjustment applied to the contract. The available values are Fixed, Manual, or CPI (consumer price index). |
|
Cost adjustment amount |
Numerical increase or decrease in price of contract. A negative number indicates a decrease in price. You can specify a value for either Cost adjustment or Cost adjustment percentage but not both. |
|
Cost adjustment percentage |
Percentage increase or decrease in price of contract. A negative percentage indicates a decrease in price. You can specify a value for either Cost adjustment or Cost adjustment percentage but not both. |
Parent Topic:Workplace Lease Administration references
Related topics
--- title: Workplace contract new record form description: As lease administrator and manager you can use the workplace contract new record form to create new lease contracts. locale: en-US canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/workplace-lease-administration/workplace-contract-form.html release: australia product: Workplace Lease Administration classification: workplace-lease-administration topic_type: reference last_updated: "2026-09-10" reading_time_minutes: 3 breadcrumb: [Reference, Workplace Lease Administration, Workplace Service Delivery, Employee Service Management] --- # Workplace contract new record form As lease administrator and manager you can use the workplace contract new record form to create new lease contracts. <table id="table_uwp_l2l_gr"><thead><tr><th> Field </th><th> Description </th></tr></thead><tbody><tr><td> Number </td><td> System generated sequential number. </td></tr><tr><td> Contract model </td><td> Model the contract is assigned to, which should be Lease. </td></tr><tr><td> Vendor </td><td> Landlord responsible for the contract. </td></tr><tr><td> Contract Number </td><td> Unique number identifying the contract record. </td></tr><tr><td> Name </td><td> Name for the contract. </td></tr><tr><td> Start date </td><td> Date on which the contract takes effect. </td></tr><tr><td> End date </td><td> Date on which the contract expires. </td></tr><tr><td> Lease type </td><td> Type of lease. The available values are Gross Lease, Modified Gross Lease, Net Lease, Double Net Lease, and Triple Net Lease </td></tr><tr><td> Leed certification score </td><td> Leadership in Energy and Environmental Design \(LEED\) level. The available values are Certified, Silver, Gold, and Platinum. </td></tr><tr><td> Notice duration \(months\) </td><td> Notice period to be given to the lessor in case the contract is not extended. </td></tr><tr><td> Lease terms \(months\) </td><td> The contract term in months. </td></tr><tr><td> Original lease commencement </td><td> Date of commencement on the original lease. </td></tr><tr><td> Original lease expiration date </td><td> Date of expiration on the original lease. </td></tr><tr><td> State </td><td> Current state of the contract. The field values are Draft, Active, Expired, or Canceled. </td></tr><tr><td> Substate </td><td> Current substate of the contract. The field values are Awaiting Review, Under Review, Approved, or Rejected. </td></tr><tr><td> Contract Administrator </td><td> Person responsible for managing the contract and interacting with the vendor. </td></tr><tr><td> Approver </td><td> User who approves or rejects the contract. </td></tr><tr><td> Business Owner </td><td> The user who requested a workplace contract. </td></tr><tr><td> Lease class </td><td> Income lease or Expense lease. - Select Income lease in the case of subleasing when the organisation receives income. - Select Expense lease in the case of a regular lease when organisation has an expense. </td></tr><tr><td> Accounting type </td><td> Accounts payable or Accounts receivable. - Select Accounts payable if it is a regular lease where the organisation pays rent. - Select Accounts receivable if the organisation earns rent from the lease contract. </td></tr><tr><td> Rent commencement date </td><td> The date when rent commences. </td></tr><tr><td> vacate date </td><td> The date when the premises has to be vacated on lease expiration. </td></tr><tr><td> Possession date </td><td> Date when the leased property can take up possession. </td></tr><tr><td> Tenant </td><td> Tenant of a contract. </td></tr><tr><td> Primary use </td><td> The purpose for which the leased premises would be used. </td></tr><tr><td> Description </td><td> Brief description of the contract. </td></tr></tbody> </table>|Field|Description| |-----|-----------| |Rentable area|Total rentable area of the leased premises.| |Unit of measurement|Units of the rentable area and useable area.| |Useable area|Total usable area of the leased premises.| |Field|Description| |-----|-----------| |Payment schedule|Schedule that defines when to make payments, for example, Monthly or Annually.| |Payment amount|Amount that has been paid on the contract to date.| |Total cost|Final cost of the contract after adjustments have been applied.| |Yearly cost|Yearly cost of the contract.| |Vendor account|Vendor account associated with the contract.| |PO number|Purchase order number assigned to the contract.| |Cost center|Cost center that is financially responsible for the asset.| |Security deposit|The returnable sum paid to the lessor to cover for possible loss or damage.| |Has rate card|Option to indicate whether the contract has an associated rate card.| <table id="table_amb_23p_fgc"><thead><tr><th> Field </th><th> Description </th></tr></thead><tbody><tr><td> Automatically renew/extend </td><td> Indicates whether the contract can be renewed or extended at the end of its term. </td></tr><tr><td> Options </td><td> Duration of the contract renewal or extension, for example, 1 year. </td></tr><tr><td> Renewal start date </td><td> Date on which the contract renewal or extension takes effect. </td></tr><tr><td> Renewal end date </td><td> Date on which the contract renewal or extension ends. </td></tr><tr><td> Cost adjustment type </td><td> Type of cost adjustment applied to the contract. The available values are Fixed, Manual, or CPI \(consumer price index\). </td></tr><tr><td> Cost adjustment amount </td><td> Numerical increase or decrease in price of contract. A negative number indicates a decrease in price. You can specify a value for either **Cost adjustment** or **Cost adjustment percentage** but not both. </td></tr><tr><td> Cost adjustment percentage </td><td> Percentage increase or decrease in price of contract. A negative percentage indicates a decrease in price. You can specify a value for either **Cost adjustment** or **Cost adjustment percentage** but not both. </td></tr></tbody> </table>For detailed information on how to create workplace contract, see [Create workplace contracts in Core UI](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/workplace-lease-administration/create-lease-contracts.md) **Parent Topic:**[Workplace Lease Administration references](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/workplace-lease-administration/workplace-lease-references.md) **Related topics** [Components installed with Workplace Lease Administration]() [Scripts installed with Workplace Lease Administration]()
| title | Workplace contract new record form |
| description | As lease administrator and manager you can use the workplace contract new record form to create new lease contracts. |
| locale | en-US |
| canonical_url | https://www.servicenow.com/docs/r/australia/employee-service-management/workplace-lease-administration/workplace-contract-form.html |
| release | australia |
| product | Workplace Lease Administration |
| classification | workplace-lease-administration |
| topic_type | reference |
| last_updated | 2026-09-10 |
| reading_time_minutes | 3 |
| breadcrumb | ReferenceWorkplace Lease AdministrationWorkplace Service DeliveryEmployee Service Management |