Link a reference cloud file

task australia Updated Sep 10, 2026 1 min read link-a-reference-doc-to-a-record.md

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Link a reference cloud file that is already associated to other GRC records. You can link shareable files only.

Before you begin

Role required: sn_audit.admin, sn_audit.manager, sn_grc_workspace.user

Procedure

Navigate to All > Audit > Audit Workspace.
Select the tasks icon ([Omitted image "TasksIcon.jpg"] Alt text: Tasks icon).
Create a new audit engagement or navigate to an existing engagement and go to the Cloud files tab.

The list displays the engagements that are assigned to the logged-in user.
In the Cloud files tab, select Link reference file.

The Link reference file pop-up is displayed.
In the Select file field, select the reference file that you want to link to the record.

The field populates the cloud files that are shareable.

Note: You cannot link a non-shareable document as a reference file with other records. The files that are marked as non-shareable are not displayed in the list of available files in the pop-up.
Select Link in the pop-up.

The reference cloud file that is already associated to other GRC records is now linked. After the file is connected to Microsoft, the auditor or engagement lead gets read or write access based on the defined access permissions.

For information on File access permissions, see Create Cloud File Access on engagements and audit tasks.

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---
title: Link a reference cloud file
description: Link a reference cloud file that is already associated to other GRC records. You can link shareable files only.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/governance-risk-compliance/audit-management/link-a-reference-doc-to-a-record.html
release: australia
product: Audit Management
classification: audit-management
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Cloud Document Management, Audit Management overview, Audit Management, Governance, Risk, and Compliance]
---

# Link a reference cloud file

Link a reference cloud file that is already associated to other GRC records. You can link shareable files only.

## Before you begin

Role required: sn\_audit.admin, sn\_audit.manager, sn\_grc\_workspace.user

## Procedure

1. Navigate to **All** &gt; **Audit** &gt; **Audit Workspace**.

2. Select the tasks icon \(\[Omitted image "TasksIcon.jpg"\] Alt text: Tasks icon\).

3. Create a new audit engagement or navigate to an existing engagement and go to the **Cloud files** tab.

The list displays the engagements that are assigned to the logged-in user.

4. In the **Cloud files** tab, select **Link reference file**.

The Link reference file pop-up is displayed.

5. In the **Select file** field, select the reference file that you want to link to the record.

The field populates the cloud files that are shareable.

**Note:** You cannot link a non-shareable document as a reference file with other records. The files that are marked as non-shareable are not displayed in the list of available files in the pop-up.

6. Select **Link** in the pop-up.

The reference cloud file that is already associated to other GRC records is now linked. After the file is connected to Microsoft, the auditor or engagement lead gets read or write access based on the defined access permissions.

For information on File access permissions, see [Create Cloud File Access on engagements and audit tasks](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/governance-risk-compliance/audit-management/document-access-configuration.md).