Project form

reference australia Updated Sep 10, 2026 5 min read aict-plan-project-form.md

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Learn about the fields on the Project form. Use this form to create or edit a project from the Execute page in AI Control Tower.

The Project form contains the following fields.

Field	Description
Project name	Name of the project. This field is required.
Number	System-generated unique identifier for the project. This value is set automatically.
Project manager	User responsible for managing this project.
Assigned to	User assigned to this project.
Status	Overall health status of this project.
Assignment group	Group assigned to this project.
State	Current working state of this project. The default value is Pending.
Additional assignee list	Additional users assigned to this project.
Percent complete	Percentage of work completed for this project. This value is calculated automatically.
Description	Detailed information about the project.

Field	Description
Schedule	Project schedule template applied to this project. This value is set automatically.
Approved start date	Approved start date for this project.
Approved end date	Approved end date for this project.
Planned duration	Planned duration for this project in days, hours, minutes, and seconds.
Actual duration	Actual duration of this project in days, hours, minutes, and seconds. This value is calculated automatically.
Planned effort	Planned effort for this project in days, hours, minutes, and seconds.
Actual effort	Actual effort recorded for this project in days, hours, minutes, and seconds. This value is calculated automatically.

Field	Description
Portfolio	Portfolio that this project is associated with.
Priority	Priority of this project. The default value is 4 - Low.
Program	Program that this project is associated with.
Phase	Current phase of this project. The default value is Initiating.
Investment class	Investment class that this project is categorized under.
Department	Department associated with this project.
Investment type	Type of investment that this project represents. For projects created from the Execute page, this field is set to Artificial Intelligence.
Business unit	Business unit associated with this project.
Execution type	Delivery methodology for this project. Select from Waterfall, Agile, or Hybrid. The default value is Waterfall.
Impacted business units	Business units that this project has an impact on.
Expense type	Expense type for this project. The default value is Opex.
Business capabilities	Business capabilities associated with this project.
Impacted business applications	Business applications that this project has an impact on.

Field	Description
Strategic priority	Strategic priority associated with this project. This value is populated automatically based on the primary goal.
Primary goal	Goal associated with this project as the primary goal.
Business case	Business case to invest in this project.
Risk of performing	Risks to the business if work on this project is completed.
Risk of not performing	Risks to the business if work on this project isn't completed.
Enablers	Enablers for this project.
Barriers	Blockers, if any, for this project.
In scope	Defined criteria that are included in this project.
Out of scope	Criteria that are explicitly excluded from this project.
Assumptions	Assumptions, if any, for this project.

Field	Description
Total planned cost	Total planned cost for this project.
Planned benefit	Planned benefit from this project.
Planned capital	Planned capital expenditure for this project.
Planned return	Planned financial return on this project.
Planned operating	Planned operating expenditure for this project.
Planned ROI %	Planned return on investment percentage for this project.
Budget cost	Approved budget for this project.
Discount rate %	Discount rate used to calculate the net present value of this project.
Actual cost	Actual cost incurred on this project.
Net present value	Net present value of this project, calculated using the discount rate. This value is calculated automatically.
Estimate at completion	Estimated total cost at the time work on this project is completed.
Internal rate of return %	Internal rate of return for this project. This value is calculated automatically.
Estimate to completion	Estimated remaining cost to complete this project.

Field	Description
Risk score	Score for the risk associated with this project.
Size score	Score for the effort required to complete this project.
Value score	Score for the value delivered by this project.
Score	Overall score for this project, calculated from the risk, value, and size scores.

Field	Description
Watch list	Users who receive notifications about activity on this project.
Work notes list	Users who receive notifications when work notes are added.
Work notes	Notes to capture updates and discussions on this project as work progresses.

Field	Description
Allow time card reporting on	Level at which time cards can be reported for this project. Select from project only or project and project tasks.
Derive assignee list from resource plan	Option to automatically populate the assignee list from the resource plan associated with this project.
Update actual effort from time card	Option to update the actual effort on this project automatically from submitted time cards.
Recalculate score on project change	Option to recalculate the project score automatically when project details change.
Calculation	Method used to calculate project progress. The default value is Automatic.
Project schedule date format	Format used to display dates in the project schedule.
Show on Program Status Report	Option to include this project in the Program Status Report.
Derive time component from planned dates	Option to derive the time component of duration fields from the planned dates.
Constraint date	Date constraint applied to the project schedule.

Field	Description
Inherent risk	Risk level of this project before any controls or mitigations are applied. Select Inherent Heatmap to view the risk distribution.
Residual risk	Risk level of this project after controls and mitigations are applied. Select Residual Heatmap to view the risk distribution.

Related topics

Monitoring AI plan execution in AI Control Tower

Keywords project formproject fieldsAI PlanExecute

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---
title: Project form
description: Learn about the fields on the Project form. Use this form to create or edit a project from the Execute page in AI Control Tower.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/intelligent-experiences/aict-plan-project-form.html
release: australia
topic_type: reference
last_updated: "2026-09-10"
reading_time_minutes: 5
keywords: [project form, project fields, AI Plan, Execute]
breadcrumb: [Reference, Plan AI strategy, prioritize, and execute, Plan your AI strategy, AI Control Tower, Establishing AI governance, Enable AI Experiences]
---

# Project form

Learn about the fields on the Project form. Use this form to create or edit a project from the Execute page in AI Control Tower.

The Project form contains the following fields.

|Field|Description|
|-----|-----------|
|Project name|Name of the project. This field is required.|
|Number|System-generated unique identifier for the project. This value is set automatically.|
|Project manager|User responsible for managing this project.|
|Assigned to|User assigned to this project.|
|Status|Overall health status of this project.|
|Assignment group|Group assigned to this project.|
|State|Current working state of this project. The default value is Pending.|
|Additional assignee list|Additional users assigned to this project.|
|Percent complete|Percentage of work completed for this project. This value is calculated automatically.|
|Description|Detailed information about the project.|

|Field|Description|
|-----|-----------|
|Schedule|Project schedule template applied to this project. This value is set automatically.|
|Approved start date|Approved start date for this project.|
|Approved end date|Approved end date for this project.|
|Planned duration|Planned duration for this project in days, hours, minutes, and seconds.|
|Actual duration|Actual duration of this project in days, hours, minutes, and seconds. This value is calculated automatically.|
|Planned effort|Planned effort for this project in days, hours, minutes, and seconds.|
|Actual effort|Actual effort recorded for this project in days, hours, minutes, and seconds. This value is calculated automatically.|

|Field|Description|
|-----|-----------|
|Portfolio|Portfolio that this project is associated with.|
|Priority|Priority of this project. The default value is 4 - Low.|
|Program|Program that this project is associated with.|
|Phase|Current phase of this project. The default value is **Initiating**.|
|Investment class|Investment class that this project is categorized under.|
|Department|Department associated with this project.|
|Investment type|Type of investment that this project represents. For projects created from the Execute page, this field is set to Artificial Intelligence.|
|Business unit|Business unit associated with this project.|
|Execution type|Delivery methodology for this project. Select from **Waterfall**, **Agile**, or **Hybrid**. The default value is Waterfall.|
|Impacted business units|Business units that this project has an impact on.|
|Expense type|Expense type for this project. The default value is Opex.|
|Business capabilities|Business capabilities associated with this project.|
|Impacted business applications|Business applications that this project has an impact on.|

|Field|Description|
|-----|-----------|
|Strategic priority|Strategic priority associated with this project. This value is populated automatically based on the primary goal.|
|Primary goal|Goal associated with this project as the primary goal.|
|Business case|Business case to invest in this project.|
|Risk of performing|Risks to the business if work on this project is completed.|
|Risk of not performing|Risks to the business if work on this project isn't completed.|
|Enablers|Enablers for this project.|
|Barriers|Blockers, if any, for this project.|
|In scope|Defined criteria that are included in this project.|
|Out of scope|Criteria that are explicitly excluded from this project.|
|Assumptions|Assumptions, if any, for this project.|

|Field|Description|
|-----|-----------|
|Total planned cost|Total planned cost for this project.|
|Planned benefit|Planned benefit from this project.|
|Planned capital|Planned capital expenditure for this project.|
|Planned return|Planned financial return on this project.|
|Planned operating|Planned operating expenditure for this project.|
|Planned ROI %|Planned return on investment percentage for this project.|
|Budget cost|Approved budget for this project.|
|Discount rate %|Discount rate used to calculate the net present value of this project.|
|Actual cost|Actual cost incurred on this project.|
|Net present value|Net present value of this project, calculated using the discount rate. This value is calculated automatically.|
|Estimate at completion|Estimated total cost at the time work on this project is completed.|
|Internal rate of return %|Internal rate of return for this project. This value is calculated automatically.|
|Estimate to completion|Estimated remaining cost to complete this project.|

|Field|Description|
|-----|-----------|
|Risk score|Score for the risk associated with this project.|
|Size score|Score for the effort required to complete this project.|
|Value score|Score for the value delivered by this project.|
|Score|Overall score for this project, calculated from the risk, value, and size scores.|

|Field|Description|
|-----|-----------|
|Watch list|Users who receive notifications about activity on this project.|
|Work notes list|Users who receive notifications when work notes are added.|
|Work notes|Notes to capture updates and discussions on this project as work progresses.|

|Field|Description|
|-----|-----------|
|Allow time card reporting on|Level at which time cards can be reported for this project. Select from project only or project and project tasks.|
|Derive assignee list from resource plan|Option to automatically populate the assignee list from the resource plan associated with this project.|
|Update actual effort from time card|Option to update the actual effort on this project automatically from submitted time cards.|
|Recalculate score on project change|Option to recalculate the project score automatically when project details change.|
|Calculation|Method used to calculate project progress. The default value is Automatic.|
|Project schedule date format|Format used to display dates in the project schedule.|
|Show on Program Status Report|Option to include this project in the Program Status Report.|
|Derive time component from planned dates|Option to derive the time component of duration fields from the planned dates.|
|Constraint date|Date constraint applied to the project schedule.|

|Field|Description|
|-----|-----------|
|Inherent risk|Risk level of this project before any controls or mitigations are applied. Select **Inherent Heatmap** to view the risk distribution.|
|Residual risk|Risk level of this project after controls and mitigations are applied. Select **Residual Heatmap** to view the risk distribution.|

**Related topics**  


[Monitoring AI plan execution in AI Control Tower](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/intelligent-experiences/aict-plan-execute.md)