Create an approval pattern for an Arc policy

Pause destructive or outbound commands for a person's decision, or let trusted routine commands run without a prompt, by matching them with an approval pattern.

Before you begin

Role required: sn_ai_governance.ai_steward and sn_app_arc.admin

About this task

Approval patterns apply to calls from tools whose tool gate is set to Require Approval or Auto Approval, and from tools that have no tool gate. A tool gate set to Allow skips approval patterns, and a gate set to Deny — hard block blocks the tool before patterns are checked. When a command matches more than one pattern, the most specific match wins. A command that matches no pattern runs without a prompt. Arc always protects credential paths and other sensitive operations, whatever a pattern allows.

For how patterns work with tool gates and auto approval, see Action approval flow in ServiceNow Arc.

Procedure

Navigate to All > AI Control Tower > Home > Govern > Policies > Arc policies.
Select the policy you want to update.
Select the Approval patterns tab.
Select Create approval patterns.

If the policy already has approval patterns, select + Add rule instead.
On the form, fill in the fields.

Field	Description
Label	Short name that identifies the pattern in lists, for example, Send Gmail or Block recursive delete.
Description	Purpose of the pattern, for other administrators who review it later.
Category	Area the commands belong to, which groups related patterns in the list. Google Suite Microsoft 365 ServiceNow Filesystem Communication Browser General
Domain	Domain that owns the pattern. Keep the default unless your instance uses domain separation.
Pattern	What to match in the command. Its format depends on Match Mode. For Exact or Relaxed, enter the text or regular expression to match, for example, `rm -rf`. For Keyword, enter single-word verbs separated by commas, for example, `send,create,delete,rm`. The maximum length is 4,000 characters.
Match Mode	How strictly the pattern has to match the command. Exact — fast string match The pattern's words must appear next to each other, in order, with nothing between them. Use it for short, precise rules. This is the default. Relaxed — token-in-order match The pattern's words must appear in order, but flags and arguments can sit between them. Use it when you can't predict every flag order. For example, a relaxed pattern for `rm -rf` also matches `rm -v -rf`. Keyword — comma-separated write verbs Any listed verb matches as a whole word anywhere in the command. Use it as a broad safety net that catches every command of a kind, rather than for a single command. Keyword patterns require a specific Tool Filter.
Tool Filter	Tool the pattern applies to, for example, `bash`. Leave it empty or enter `` to apply the pattern to every tool. Required when Match Mode* is Keyword, and then it can't be empty or *.
Gate	What happens when a command matches. Hard Gate Asks the user every time, with no option to save the decision. Use it for destructive actions and changes to external systems. This is the default. Soft Gate Asks the user, and offers Always Allow so the user can save the decision for later commands of the same type. Use it for low-impact actions users repeat. Allow — carve-out Runs the command without a prompt. Use it to exempt a specific trusted command from a broader rule. Built-in safety checks still apply.
Priority	Tiebreaker among patterns that match a command equally well. A lower number wins. The default is 100. A more specific match always wins first, whatever its number. To loosen a broad rule without weakening a narrower one, add your exception as an equally specific pattern instead of lowering this number.
Requires TOTP	Option to require a code from the user's authenticator app, and their approval, for high-risk commands. Cleared by default. Users set up their authenticator in the Arc application. For details, see .
Active	Option to enforce the pattern. Selected by default. An inactive pattern is left out of the policy for every policy that links it.

6. Select **Create**.

Result

The pattern appears on the policy's Approval patterns tab, and Arc applies it for the users the policy covers at their next policy sync.

Example: Require approval before infrastructure changes

Your platform engineers use Arc to work on Terraform code. Planning a change is safe, but applying one changes live infrastructure, so every apply needs the engineer's approval. Create an approval pattern with the following values:

Label: Approve Terraform apply
Category: General
Pattern: terraform apply
Match Mode: Relaxed — token-in-order match
Tool Filter: bash
Gate: Hard Gate

Relaxed matching catches the command even when an option sits between the words, such as terraform -chdir=infra apply, which an exact match would miss. The tool filter limits the pattern to shell commands. Because the gate is hard, the engineer approves every apply. The pattern doesn't affect terraform plan.

What to do next

If the tool the pattern targets has a tool gate set to Allow, the pattern has no effect until you change the gate. For details, see Create a tool gate for an Arc policy.

title	Create an approval pattern for an Arc policy
description	Pause destructive or outbound commands for a person's decision, or let trusted routine commands run without a prompt, by matching them with an approval pattern.
locale	en-US
canonical_url	https://www.servicenow.com/docs/r/australia/intelligent-experiences/gov-pol-arc-create-approval-pattern.html
release	australia
topic_type	task
last_updated	2026-10-22
reading_time_minutes	4
keywords	ServiceNow OttoAI Agentsgenerative AIagentic AIapproval patternhard gatesoft gateallow carve-outmatch modearc policies
breadcrumb	Working with Arc policy rulesManaging Arc policiesControlling AI asset usageGovern AI assetsAI Control TowerEstablishing AI governanceEnable AI Experiences