Field Access Auditor AI agent
The agent retrieves the non-elevated user roles that have access to a table field, lets the user add or remove roles, and returns the finalized list of roles.
Workflow
The agent helps the user review and finalize the roles that have access to a field.
- Confirm that the table name and field name were provided, and ask the user for any that are missing.
- Retrieve the roles that currently have access to the field.
- Display the roles and note that elevated roles aren't evaluated and must be granted access separately.
- Ask whether the user wants to add or remove any roles, and update the list until the user confirms it.
- Return the finalized list of roles to the calling agent or workflow.
|
Field |
Description |
|---|---|
|
Allow third party to access this AI agent |
When enabled, third-party AI agents can use this agent. This value is off (false) by default. This setting is defined in the AI Agent configs [sn_aia_agent_config] table on the External discoverable field. |
|
Allow AI specialists to access this AI agent |
When enabled, AI specialists can use this agent. This value is off (false) by default. When set to true, more configuration options for tools become available so that an AI specialist can map inputs and response templates to tool outputs. This setting is defined in the AI Agent configs [sn_aia_agent_config] table on the Specialist enabled field. |
|
Manage long-term memory |
When enabled, all previous user interactions are used as context for the LLM. This value is off (false) by default. This setting is defined by the sn_aia.ltm.enable_long_term_memory system property. For more information, see ServiceNow Otto AI agents reference. |
|
Tools |
Get Field Access Roles |
|
Allowed user roles The specific user roles that can access this AI agent. |
sn_vault_console.vault_console_admin |
|
Data access roles The specific user identity roles that determine which data the AI agent can access and what actions it can take. |
Not defined. |
|
Triggers |
Optional. None defined by default. An admin can specify triggers if desired. For more information, see Add a trigger to an AI agent. |
|
Channels |
Configure an assistant for Virtual Agent or ServiceNow Otto panel using Assistant Designer. |
|
Used in agentic workflows |
Field Encryption and Auto Generate Access Policies |
--- title: Field Access Auditor AI agent description: The agent retrieves the non-elevated user roles that have access to a table field, lets the user add or remove roles, and returns the finalized list of roles. locale: en-US canonical_url: https://www.servicenow.com/docs/r/australia/intelligent-experiences/vault-field-access-auditor-ai-agent.html release: australia topic_type: reference last_updated: "2026-09-29" reading_time_minutes: 2 breadcrumb: [ServiceNow Vault AI agents, ServiceNow Vault AI agents, AI agents library, AI agents and agentic workflows, Enable AI Experiences] --- # Field Access Auditor AI agent The agent retrieves the non-elevated user roles that have access to a table field, lets the user add or remove roles, and returns the finalized list of roles. ## Workflow The agent helps the user review and finalize the roles that have access to a field. 1. Confirm that the table name and field name were provided, and ask the user for any that are missing. 2. Retrieve the roles that currently have access to the field. 3. Display the roles and note that elevated roles aren't evaluated and must be granted access separately. 4. Ask whether the user wants to add or remove any roles, and update the list until the user confirms it. 5. Return the finalized list of roles to the calling agent or workflow. <table><thead><tr><th> Field </th><th> Description </th></tr></thead><tbody><tr><td> Allow third party to access this AI agent </td><td> When enabled, third-party AI agents can use this agent. This value is off \(false\) by default. This setting is defined in the AI Agent configs \[sn\_aia\_agent\_config\] table on the External discoverable field. </td></tr><tr><td> Allow AI specialists to access this AI agent </td><td> When enabled, AI specialists can use this agent. This value is off \(false\) by default. When set to true, more configuration options for tools become available so that an AI specialist can map inputs and response templates to tool outputs. This setting is defined in the AI Agent configs \[sn\_aia\_agent\_config\] table on the Specialist enabled field. </td></tr><tr><td> Manage long-term memory </td><td> When enabled, all previous user interactions are used as context for the LLM. This value is off \(false\) by default. This setting is defined by the **sn\_aia.ltm.enable\_long\_term\_memory** system property. For more information, see [ServiceNow Otto AI agents reference](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/intelligent-experiences/na-aia-reference.md). </td></tr><tr><td> Tools </td><td> - **Script** Get Field Access Roles </td></tr><tr><td> Allowed user roles The specific user roles that can access this AI agent. </td><td> sn\_vault\_console.vault\_console\_admin </td></tr><tr><td> Data access roles The specific user identity roles that determine which data the AI agent can access and what actions it can take. </td><td> Not defined. </td></tr><tr><td> Triggers </td><td> Optional. None defined by default. An admin can specify triggers if desired. For more information, see [Add a trigger to an AI agent](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/intelligent-experiences/add-trigger-aia.md). </td></tr><tr><td> Channels </td><td> Configure an assistant for Virtual Agent or ServiceNow Otto panel using [Assistant Designer](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/conversational-interfaces/configure-now-assist-va.md). </td></tr><tr><td> Used in agentic workflows </td><td> Field Encryption and Auto Generate Access Policies </td></tr></tbody> </table>**Parent Topic:**[ServiceNow Vault AI agents](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/intelligent-experiences/vault-ai-agents-overview.md)
| title | Field Access Auditor AI agent |
| description | The agent retrieves the non-elevated user roles that have access to a table field, lets the user add or remove roles, and returns the finalized list of roles. |
| locale | en-US |
| canonical_url | https://www.servicenow.com/docs/r/australia/intelligent-experiences/vault-field-access-auditor-ai-agent.html |
| release | australia |
| topic_type | reference |
| last_updated | 2026-09-29 |
| reading_time_minutes | 2 |
| breadcrumb | ServiceNow Vault AI agentsServiceNow Vault AI agentsAI agents libraryAI agents and agentic workflowsEnable AI Experiences |