Create pre-allocated assets

---
title: Create pre-allocated assets
description: Create a pre-allocated asset that physically exists, but isn’t yet a financial liability.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/it-asset-management/asset-management/t\_CreatingPreAllocatedAssets.html
release: australia
product: Asset Management
classification: asset-management
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Manage pre-allocated assets, Use, Base Asset Management, Common applications, Asset Management]
---

# Create pre-allocated assets

Create a pre-allocated asset that physically exists, but isn’t yet a financial liability.

## Before you begin

Role required: asset

## About this task

## Procedure

1.  Navigate to **All** > **Asset** > **Portfolios** > **All Assets** and create a record \(see table for field descriptions\).

    **Note:** Category must have the **Allow pre-allocated** option selected.

<table id="table_ulx_gy5_ngb"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Display name

</td><td>

Name of the asset.

</td></tr><tr><td>

Model category

</td><td>

Model category that controls whether an asset is linked to a CI.

</td></tr><tr><td>

Model

</td><td>

Product model of the asset.

</td></tr><tr><td>

Quantity

</td><td>

Number of items the asset represents.

</td></tr><tr><td class="sub-head" colspan="2">

General

</td></tr><tr><td>

State

</td><td>

State of the asset.

</td></tr><tr><td>

Stockroom

</td><td>

Stockroom of the asset. This field is only available if the State field is set to **In stock**.

</td></tr><tr><td>

Parent

</td><td>

Parent asset. When a parent asset is defined, the **Assignment** and **State** fields of the child asset are automatically populated based on the **Assignment** and **State** fields of the parent asset and are read-only.

</td></tr><tr><td>

Class

</td><td>

Type of asset. The system automatically sets the **Class** to **Consumable**.

</td></tr><tr><td>

Expenditure type

</td><td>

The type of expenditure. Choose from the following:-   **Capex**: Capital expenditure is a one-time expenditure, where the value is realized over the years. For example, a photocopier.
-   **Opex**: Operational expenditure is an on-going expenditure. For example, toners for the photocopier.


</td></tr><tr><td>

Substate

</td><td>

Substate of the asset.

</td></tr><tr><td>

Location

</td><td>

Location of the asset.

</td></tr><tr><td>

Cost

</td><td>

Price that the asset was purchased for.

</td></tr><tr><td>

Cost Center

</td><td>

Cost center financially responsible for the asset.

</td></tr><tr><td class="sub-head" colspan="2">

Activities

</td></tr><tr><td>

Work Notes

</td><td>

Work notes related to the asset.

</td></tr></tbody>
</table>2.  Select **Submit**.


**Parent Topic:**[Manage pre-allocated assets](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/asset-management/manage-preallocated-asset.md)