Generating expense lines based on assets or users
task australia Updated Sep 10, 2026 1 min read t_GenExpnsLinOnAssetsUsers.md
An expense line is an expense amount at a given point in time and the record that incurred or generated the expense. You can generate expense lines based on assets or users assigned to the contract.
Before you begin
Role required: financial_mgmt_user, asset, or contract_manager
About this task
Generating expense lines is a three-step procedure.
Procedure
- Add a user or asset to a contract
You can add a user or asset to a contract to generate expense lines. - Create a rate card and assign a user or asset
You can assign a user or asset when you create a rate card. You can only assign the user or asset that is assigned to the contract. - Configure rate card expense generation
After assets or users are added to the rate card, you can use the Distribute cost field in the Financial section of the contract to generate rate card expenses.
Parent Topic:Create a contract rate card
Related topics
48 lines · 2.4 KB
--- title: Generating expense lines based on assets or users description: An expense line is an expense amount at a given point in time and the record that incurred or generated the expense. You can generate expense lines based on assets or users assigned to the contract. locale: en-US canonical_url: https://www.servicenow.com/docs/r/australia/it-service-management/contract-management/t\_GenExpnsLinOnAssetsUsers.html release: australia product: Contract Management classification: contract-management topic_type: task last_updated: "2026-09-10" reading_time_minutes: 1 breadcrumb: [Create a contract rate card, Contracts, Contract Management use, Contract Management, Asset Management common applications, IT Service Management] --- # Generating expense lines based on assets or users An expense line is an expense amount at a given point in time and the record that incurred or generated the expense. You can generate expense lines based on assets or users assigned to the contract. ## Before you begin Role required: financial\_mgmt\_user, asset, or contract\_manager ## About this task Generating expense lines is a three-step procedure. ## Procedure - 1. [Add a user or asset to a contract](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/t_Step1AddAUserOrAssetToAContract.md) You can add a user or asset to a contract to generate expense lines. 2. [Create a rate card and assign a user or asset](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/t_Step2CreatRCAsgnUseAsset.md) You can assign a user or asset when you create a rate card. You can only assign the user or asset that is assigned to the contract. 3. [Configure rate card expense generation](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/t_Step3ConfigRCExpenseGen.md) After assets or users are added to the rate card, you can use the **Distribute cost** field in the Financial section of the contract to generate rate card expenses. **Parent Topic:**[Create a contract rate card](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/t_ContractRateCardsAndExpenseLines.md) **Related topics** [Contract Rate Card form]() [Create a new expense line]() [View contract expense lines]()
| title | Generating expense lines based on assets or users |
| description | An expense line is an expense amount at a given point in time and the record that incurred or generated the expense. You can generate expense lines based on assets or users assigned to the contract. |
| locale | en-US |
| canonical_url | https://www.servicenow.com/docs/r/australia/it-service-management/contract-management/t\_GenExpnsLinOnAssetsUsers.html |
| release | australia |
| product | Contract Management |
| classification | contract-management |
| topic_type | task |
| last_updated | 2026-09-10 |
| reading_time_minutes | 1 |
| breadcrumb | Create a contract rate cardContractsContract Management useContract ManagementAsset Management common applicationsIT Service Management |