Purchase order status

reference australia Updated Sep 10, 2026 1 min read r_FollowAPurchaseOrderStatus.md

Purchase orders follow a specific life cycle. The Status field on the purchase order record is always read-only.

[Omitted image "PurchaseOrderStatus.png"] Alt text: Purchase order status

Status	Description
Requested	The status is Requested when you create a purchase order.
Ordered	The status changes to Ordered when you add purchase order line items, and click Order.
Pending Delivery	When you create assets before receiving them as a purchase order line item, the status of purchase orders and purchase order line items changes to Pending Delivery status.
Received	When ordered assets arrive in the specified stockroom and you click Receive, the status of purchase orders and purchase order line items changes to Received.
Canceled	You can cancel a purchase order if its status is Requested, Ordered, or Pending Delivery. For more information, see Cancel a purchase order.

Parent Topic:Create a purchase order

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---
title: Purchase order status
description: Purchase orders follow a specific life cycle. The Status field on the purchase order record is always read-only.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/it-service-management/procurement/r\_FollowAPurchaseOrderStatus.html
release: australia
product: Procurement
classification: procurement
topic_type: reference
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Create a purchase order, Procurement purchase order management for assets, Procurement, Asset Management common applications, IT Service Management]
---

# Purchase order status

Purchase orders follow a specific life cycle. The **Status** field on the purchase order record is always read-only.

\[Omitted image "PurchaseOrderStatus.png"\] Alt text: Purchase order status

|Status|Description|
|------|-----------|
|Requested|The status is **Requested** when you create a purchase order.|
|Ordered|The status changes to **Ordered** when you add [purchase order line items](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_CreateAPurchaseOrderLineItem.md), and click **Order**.|
|Pending Delivery|When you [create assets before receiving them](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_CreateAssetReserveForRequester.md) as a purchase order line item, the status of purchase orders and purchase order line items changes to **Pending Delivery** status.|
|Received|When ordered assets arrive in the specified stockroom and you click **Receive**, the status of purchase orders and purchase order line items changes to **Received**.|
|Canceled|You can cancel a purchase order if its status is **Requested**, **Ordered**, or **Pending Delivery**. For more information, see [Cancel a purchase order](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_CancelAPurchaseOrder.md).|

**Parent Topic:**[Create a purchase order](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_CreateAPurchaseOrder.md)