Restrict responsive dashboard sharing with security rules

task australia Updated Sep 10, 2026 1 min read restrict-responsive-db-sharing-w-security-rule.md

You can configure the users, roles, and groups that users can see on the Share panel when they share a responsive dashboard.

Before you begin

Role required: admin. To modify the Access Control List, the admin must elevate to the security_admin role. For information, see Elevate to a privileged role.

About this task

Users who can see the Share icon based on the configuration of List of roles (comma-separated) that can share their own dashboards may not see content in the Share panel based on the configuration of the property Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards.

Procedure

Navigate to All > System Properties > Dashboard Properties.
Select the box labeled Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards to apply security rules to what is visible in the Share panel.

The existing security rule configuration for users, user groups and roles is described in their associated read access control list at the platform level. For more information, see Access control list rules.

Result

Only users whose roles are specified in the field labeled List of roles (comma-separated) that can share their own dashboards can share their dashboards. If this property is configured and a user's role is not specified in the property, the user does not see the Share panel. When Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards is enabled, security rules are applied to the list of users, groups, and roles that the user can share their dashboards with in the Share panel.

Related topics

Share a responsive dashboard

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---
title: Restrict responsive dashboard sharing with security rules
description: You can configure the users, roles, and groups that users can see on the Share panel when they share a responsive dashboard.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/now-intelligence/performance-analytics/restrict-responsive-db-sharing-w-security-rule.html
release: australia
product: Performance Analytics
classification: performance-analytics
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Restrict responsive dashboard access to specific roles, Core UI dashboard permissions, Administering Core UI dashboards, Responsive dashboards in the Core UI, Reporting, dashboards, and Performance Analytics in the Core UI, Platform Analytics]
---

# Restrict responsive dashboard sharing with security rules

You can configure the users, roles, and groups that users can see on the **Share** panel when they share a responsive dashboard.

## Before you begin

Role required: admin. To modify the Access Control List, the admin must elevate to the security\_admin role. For information, see [Elevate to a privileged role](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/platform-security/t_ElevateToAPrivilegedRole.md).

## About this task

Users who can see the **Share** icon based on the configuration of **List of roles \(comma-separated\) that can share their own dashboards** may not see content in the **Share** panel based on the configuration of the property **Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards**.

## Procedure

1.  Navigate to **All** &gt; **System Properties** &gt; **Dashboard Properties**.

2.  Select the box labeled **Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards** to apply security rules to what is visible in the **Share** panel.

    The existing security rule configuration for users, user groups and roles is described in their associated read access control list at the platform level. For more information, see [Access control list rules](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/platform-security/access-control-rules.md).


## Result

Only users whose roles are specified in the field labeled **List of roles \(comma-separated\) that can share their own dashboards** can share their dashboards. If this property is configured and a user's role is not specified in the property, the user does not see the **Share** panel. When **Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards** is enabled, security rules are applied to the list of users, groups, and roles that the user can share their dashboards with in the **Share** panel.

**Related topics**  


[Share a responsive dashboard](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/now-intelligence/performance-analytics/t_ControlAccessToADashboard.md)