Core UI Reporting roles
Reporting is installed with roles that limit report creation. Access control lists (ACLs) can also limit report viewing and creation.
Note:
- Users must have the report_user role to see the Reports module on the application navigator (left navigation pane).
- Users with any reporting role or the itil role can access the following report options for all reports that are visible to them: Insert, Insert and Stay, Add to Dashboard, and Export to PDF.
To learn more about managing per-user subscriptions, see Managing per-user subscriptions in Subscription Management and contact your account representative.
In the following table, the term manage indicates access to the following report options: Update, Delete, and Export settings.
Access with no roles
Can view reports that are shared with them.
Reporting access with ACL
The report_view access controls on tables and fields limits the ability to read, edit and create reports. Administrators can create other ACL rules. You need a role that gives you access to the data that is the subject of the report. For more information, see Restrict report creation with an ACL rule and Report_view access control.
Note: The Report Publisher [report_publisher] and Report Alias Administrator [report_alias_admin] roles also exist, but support deactivated functions.
Parent Topic:Core UI Reporting reference
Report user [report_user]
Create and view reports that have been shared with them. Cannot share, edit, or delete reports that have been shared with them. Users with the itil role also have these limitations.
Contains Roles
The Report user [report_user] role contains the Visualization Creator [viz_creator] role. The viz_creator role also enables a user to create reports.
Groups
List of groups this role is assigned to by default.
None.
Special considerations
None.
Report scheduler [report_scheduler]
Schedule emailing of all reports that they can see, including reports they cannot manage. Users with this role must also have another role that grants permission to create, edit, and share reports.
Contains Roles
The Report scheduler [report_scheduler] role contains the Report user [report_user] role.
Groups
List of groups this role is assigned to by default.
None.
Special considerations
None.
Group report user [report_group]
Can manage and share reports that are shared with the groups they are members of (listed in Group).
Contains Roles
The report_group role contains the Report user [report_user] role.
Groups
List of groups this role is assigned to by default.
None.
Special considerations
None.
Global report user [report_global]
Can share a report that is shared with everyone. This role can share with everyone. Cannot share a report that is shared with the user or a group.
Contains Roles
The report_global role contains the Report user [report_user] role.
Groups
List of groups this role is assigned to by default.
None.
Special considerations
None.
Report administrator [report_admin]
Manage, share, publish, and schedule all reports. Access Reports > Administration and manage all report-related objects.
Contains Roles
List of roles contained within the role.
- report_scheduler
- analytics_filter_admin
- report_global
- report_group
- gauge_maker
- viz_admin
Groups
List of groups this role is assigned to by default.
None.
Special considerations
Note: Avoid granting an admin role when more specialized roles are available.
Report description administrator [report_description_admin]
Read and update table and field descriptions for reports. Included in the plugin Table and field description configuration for report [com.glideapp.report.description_config].
Contains Roles
List of roles contained within the role.
None.
Groups
List of groups this role is assigned to by default.
None.
Special considerations
For more information, see Administer table and field descriptions.
--- title: Core UI Reporting roles description: Reporting is installed with roles that limit report creation. Access control lists \(ACLs\) can also limit report viewing and creation.Create and view reports that have been shared with them. Cannot share, edit, or delete reports that have been shared with them. Users with the itil role also have these limitations.Schedule emailing of all reports that they can see, including reports they cannot manage. Users with this role must also have another role that grants permission to create, edit, and share reports.Can manage and share reports that are shared with the groups they are members of \(listed in Group\).Can share a report that is shared with everyone. This role can share with everyone. Cannot share a report that is shared with the user or a group.Manage, share, publish, and schedule all reports. Access Reports Administration and manage all report-related objects.Read and update table and field descriptions for reports. Included in the plugin Table and field description configuration for report \[com.glideapp.report.description\_config\]. locale: en-US canonical_url: https://www.servicenow.com/docs/r/australia/now-intelligence/reporting/reporting-roles.html release: australia product: Reporting classification: reporting topic_type: reference last_updated: "2026-09-10" reading_time_minutes: 3 breadcrumb: [Core UI Reporting reference, Core UI Reporting, Reporting, dashboards, and Performance Analytics in the Core UI, Platform Analytics] --- # Core UI Reporting roles Reporting is installed with roles that limit report creation. Access control lists \(ACLs\) can also limit report viewing and creation. **Note:** - Users must have the report\_user role to see the **Reports** module on the application navigator \(left navigation pane\). - Users with any reporting role or the itil role can access the following report options for all reports that are visible to them: **Insert**, **Insert and Stay**, **Add to Dashboard**, and **Export to PDF**. To learn more about managing per-user subscriptions, see [Managing per-user subscriptions in Subscription Management](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/platform-administration/managing-user-subscriptions-v2.md) and contact your account representative. In the following table, the term manage indicates access to the following report options: **Update**, **Delete**, and **Export settings**. ## Access with no roles Can view reports that are shared with them. ## Reporting access with ACL The report\_view access controls on tables and fields limits the ability to read, edit and create reports. Administrators can create other ACL rules. You need a role that gives you access to the data that is the subject of the report. For more information, see [Restrict report creation with an ACL rule](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/now-intelligence/reporting/t_RestrictRepCreationWAnACLRule.md) and [Report\_view access control](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/now-intelligence/report-view-access-control.md). **Note:** The Report Publisher \[report\_publisher\] and Report Alias Administrator \[report\_alias\_admin\] roles also exist, but support deactivated functions. **Parent Topic:**[Core UI Reporting reference](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/now-intelligence/reporting/reporting-reference.md) ## Report user \[report\_user\] Create and view reports that have been shared with them. Cannot share, edit, or delete reports that have been shared with them. Users with the itil role also have these limitations. ### Contains Roles The Report user \[report\_user\] role contains the Visualization Creator \[viz\_creator\] role. The viz\_creator role also enables a user to create reports. ### Groups List of groups this role is assigned to by default. None. ### Special considerations None. ## Report scheduler \[report\_scheduler\] Schedule emailing of all reports that they can see, including reports they cannot manage. Users with this role must also have another role that grants permission to create, edit, and share reports. ### Contains Roles The Report scheduler \[report\_scheduler\] role contains the Report user \[report\_user\] role. ### Groups List of groups this role is assigned to by default. None. ### Special considerations None. ## Group report user \[report\_group\] Can manage and share reports that are shared with the groups they are members of \(listed in Group\). ### Contains Roles The report\_group role contains the Report user \[report\_user\] role. ### Groups List of groups this role is assigned to by default. None. ### Special considerations None. ## Global report user \[report\_global\] Can share a report that is shared with everyone. This role can share with everyone. Cannot share a report that is shared with the user or a group. ### Contains Roles The report\_global role contains the Report user \[report\_user\] role. ### Groups List of groups this role is assigned to by default. None. ### Special considerations None. ## Report administrator \[report\_admin\] Manage, share, publish, and schedule all reports. Access **Reports** > **Administration** and manage all report-related objects. ### Contains Roles List of roles contained within the role. - report\_scheduler - analytics\_filter\_admin - report\_global - report\_group - gauge\_maker - viz\_admin ### Groups List of groups this role is assigned to by default. None. ### Special considerations **Note:** Avoid granting an admin role when more specialized roles are available. ## Report description administrator \[report\_description\_admin\] Read and update table and field descriptions for reports. Included in the plugin Table and field description configuration for report \[com.glideapp.report.description\_config\]. ### Contains Roles List of roles contained within the role. None. ### Groups List of groups this role is assigned to by default. None. ### Special considerations For more information, see [Administer table and field descriptions](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/now-intelligence/reporting/admin-table-field-descriptions.md).
| title | Core UI Reporting roles |
| description | Reporting is installed with roles that limit report creation. Access control lists \(ACLs\) can also limit report viewing and creation.Create and view reports that have been shared with them. Cannot share, edit, or delete reports that have been shared with them. Users with the itil role also have these limitations.Schedule emailing of all reports that they can see, including reports they cannot manage. Users with this role must also have another role that grants permission to create, edit, and share reports.Can manage and share reports that are shared with the groups they are members of \(listed in Group\).Can share a report that is shared with everyone. This role can share with everyone. Cannot share a report that is shared with the user or a group.Manage, share, publish, and schedule all reports. Access Reports Administration and manage all report-related objects.Read and update table and field descriptions for reports. Included in the plugin Table and field description configuration for report \[com.glideapp.report.description\_config\]. |
| locale | en-US |
| canonical_url | https://www.servicenow.com/docs/r/australia/now-intelligence/reporting/reporting-roles.html |
| release | australia |
| product | Reporting |
| classification | reporting |
| topic_type | reference |
| last_updated | 2026-09-10 |
| reading_time_minutes | 3 |
| breadcrumb | Core UI Reporting referenceCore UI ReportingReportingdashboardsand Performance Analytics in the Core UIPlatform Analytics |