Definitions of life-cycle values for document and contract entities

reference australia Updated Sep 10, 2026 1 min read csdm-lifecycle-df-document.md

The document and contract life-cycle value pairs represent the overall life cycle of document assets (contracts) and CIs (business process documentation) as related to their products. The life-cycle values for the document and contract life-cycle process are visible only in tables related to document entities in Contracts and CMDB.

Definitions of document and contract life cycle stage and life cycle stage status values

[Omitted image "csdm-lifecycle-vp-doc-contract.png"] Alt text: Relationships between CSDM stages and life cycle values.

Ideation life cycle stage

The materials are in initial draft form.
- Draft: The document or contract is in the initial creation and editing process.
- Under Evaluation: After creation, the materials are reviewed before activation as operational in use or published.
Operational life cycle stage

The materials are in active use.
- In Use: The document or contract is in active operational status before first renewal
- Published: After approval for release, publication is the formal act of making the materials visible for consumption.
- Renewal in Process: For an existing contract that is set to expire, the effort to renew the contract is occurring.
- Renewed: The contract has been renewed.
- Pending Retirement: The document, such as contract, has a pending expiration/end date or expiration date.
End of Life life cycle stage

The document or contract is no longer active.
- Expired: Date-limited material such as contracts that are past their expiration date.
- Retired: Materials that are no longer needed by the organization.

Parent Topic:Life cycle of document and contract entities

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---
title: Definitions of life-cycle values for document and contract entities
description: The document and contract life-cycle value pairs represent the overall life cycle of document assets \(contracts\) and CIs \(business process documentation\) as related to their products. The life-cycle values for the document and contract life-cycle process are visible only in tables related to document entities in Contracts and CMDB.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/servicenow-platform/common-service-data-model-csdm/csdm-lifecycle-df-document.html
release: australia
product: Common Service Data Model \(CSDM\)
classification: common-service-data-model-csdm
topic_type: reference
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Document and contract life cycle, Reference, CSDM, Configuration Management, Extend ServiceNow AI Platform capabilities]
---

# Definitions of life-cycle values for document and contract entities

The document and contract life-cycle value pairs represent the overall life cycle of document assets \(contracts\) and CIs \(business process documentation\) as related to their products. The life-cycle values for the document and contract life-cycle process are visible only in tables related to document entities in Contracts and CMDB.

## Definitions of document and contract life cycle stage and life cycle stage status values

\[Omitted image "csdm-lifecycle-vp-doc-contract.png"\] Alt text: Relationships between CSDM stages and life cycle values.

- **Ideation life cycle stage**

The materials are in initial draft form.

- **Draft**: The document or contract is in the initial creation and editing process.
- **Under Evaluation**: After creation, the materials are reviewed before activation as operational in use or published.
- **Operational life cycle stage**

The materials are in active use.

- **In Use**: The document or contract is in active operational status before first renewal
- **Published**: After approval for release, publication is the formal act of making the materials visible for consumption.
- **Renewal in Process**: For an existing contract that is set to expire, the effort to renew the contract is occurring.
- **Renewed**: The contract has been renewed.
- **Pending Retirement**: The document, such as contract, has a pending expiration/end date or expiration date.
- **End of Life life cycle stage**

The document or contract is no longer active.

- **Expired**: Date-limited material such as contracts that are past their expiration date.
- **Retired**: Materials that are no longer needed by the organization.

**Parent Topic:**[Life cycle of document and contract entities](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/servicenow-platform/common-service-data-model-csdm/csdm-lifecycle-document.md)

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[Life cycle of document and contract entities](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/servicenow-platform/common-service-data-model-csdm/csdm-lifecycle-document.md)