Share documents with roles

---
title: Share documents with roles
description: As a Writer or Owner, assign access and permissions based on user roles.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/servicenow-platform/document-management-services/share-docs-roles.html
release: australia
product: Document Management Services
classification: document-management-services
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Document security and access, Document Management, Document Services, Manage content capabilities, Extend ServiceNow AI Platform capabilities]
---

# Share documents with roles

As a Writer or Owner, assign access and permissions based on user roles.

## Before you begin

Role required: dm\_user\_role\_read

## Procedure

1.  Navigate to **Documents** > **Documents**.

2.  Open the required document record.

3.  Select the **Sharing Permissions** check box.

4.  Select the **Role Permissions** tab.

5.  Select **New** and select the permission level from the drop-down list.

6.  Select the user role you want to assign permission to.

7.  Click **Submit**.


**Parent Topic:**[Document security and access](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/servicenow-platform/document-management-services/document-access-settings.md)