Adding evidence to an Employee Relations case in legacy UI

task australia Updated Sep 10, 2026 2 min read hr-er-evidence.md

Raw file servicenow.com

Create evidence records to attach to an Employee Relations case to help with investigations.

Before you begin

Role required: sn_hr_er.case_writer

Procedure

Navigate to All > Employee Relations > Cases.
Select a case.
Scroll down to the Evidence tab in the related list.
Select New.
Fill in the form.

Field	Description
Number	The number that identifies the evidence record. This is automatically generated by the application.
Name	The name that describes the evidence.
Evidence type	The evidence type associated with the evidence. The base system provides the following: Audio Chat logs Email Photos Screenshots SMS Video For more information, see Create evidence types.
Created by	Name of the user that created the evidence record.
Submitted by involved party	Name of the person who submitted the evidence.Select the Lookup using list icon [Omitted image "magnifying-glass.png"] Alt text: Lookup using list icon and search for the person that submitted the evidence. If no names appear, you can select New and create an involved party. For more information, see Create an involved parties record.
Involved parties	Any person involved with the evidence provided in the ER case.Select the Unlock involved parties icon ([Omitted image "icon-hr-unlock-add-parties.png"] Alt text: Unlock involved parties icon) and search for people you want to include as involved parties. If no names appear, you can select New and create an involved party. For more information, see Create an involved parties record.
Table	The table evidence is associated with. The default is the Employee Relations Case [sn_hr_er_case] table, but you can associate evidence to any table.
Parent	The parent case the evidence is related to.To associate a parent case, select the Lookup documents using list icon [Omitted image "magnifying-glass.png"] Alt text: Lookup documents using list icon and select the table associated with the parent case. The default is the Employee Relations Case [sn_hr_er_case] table. Select the table and the associated case that is the parent case. Note: If you have a parent case and evidence is added to it, this field is pre-populated.
Evidence source type	Indicates if the evidence is an attachment or a URL.Select one. If the evidence is an attachment, attach the file using the Manage Attachments icon ([Omitted image "attach-icon.png"] Alt text: Manage attachments icon) at the top, right of the form. If the evidence is a URL, enter the URL in the URL source field.
URL source	Select the Edit this URL icon ([Omitted image "icon-hr-unlock-add-parties.png"] Alt text: Edit this URL icon) and enter the URL.This field displays only when you select URL from the Evidence source type field.
Interview	The associated interview number. If you came from the interview record, the number automatically displays. For more information, see Interview Management for Employee Relations.
Description	Description of the evidence.

6. Select **Submit**.

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---
title: Adding evidence to an Employee Relations case in legacy UI
description: Create evidence records to attach to an Employee Relations case to help with investigations.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/hr-service-delivery/hr-er-evidence.html
release: australia
product: HR Service Delivery
classification: hr-service-delivery
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 2
breadcrumb: [Using Evidence Management, Use, Employee Relations, Case and Knowledge Management, HR Service Delivery, Employee Service Management]
---

# Adding evidence to an Employee Relations case in legacy UI

Create evidence records to attach to an Employee Relations case to help with investigations.

## Before you begin

Role required: sn\_hr\_er.case\_writer

## Procedure

1.  Navigate to **All** &gt; **Employee Relations** &gt; **Cases**.

2.  Select a case.

3.  Scroll down to the **Evidence** tab in the related list.

4.  Select **New**.

5.  Fill in the form.

<table id="simpletable_ywj_rhh_ppb"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Number

</td><td>

The number that identifies the evidence record. This is automatically generated by the application.

</td></tr><tr><td>

Name

</td><td>

The name that describes the evidence.

</td></tr><tr><td>

Evidence type

</td><td>

The evidence type associated with the evidence. The base system provides the following:

-   Audio
-   Chat logs
-   Email
-   Photos
-   Screenshots
-   SMS
-   Video
 For more information, see [Create evidence types](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/hr-service-delivery/hr-er-evidence-mgmt.md).

</td></tr><tr><td>

Created by

</td><td>

Name of the user that created the evidence record.

</td></tr><tr><td>

Submitted by involved party

</td><td>

Name of the person who submitted the evidence.Select the **Lookup using list** icon \[Omitted image "magnifying-glass.png"\] Alt text: Lookup using list icon and search for the person that submitted the evidence.

 If no names appear, you can select **New** and create an involved party. For more information, see [Create an involved parties record](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/hr-service-delivery/hr-er-involved-parties.md).

</td></tr><tr><td>

Involved parties

</td><td>

Any person involved with the evidence provided in the ER case.Select the **Unlock involved parties** icon \(\[Omitted image "icon-hr-unlock-add-parties.png"\] Alt text: Unlock involved parties icon\) and search for people you want to include as involved parties.

 If no names appear, you can select **New** and create an involved party. For more information, see [Create an involved parties record](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/hr-service-delivery/hr-er-involved-parties.md).

</td></tr><tr><td>

Table

</td><td>

The table evidence is associated with. The default is the Employee Relations Case \[sn\_hr\_er\_case\] table, but you can associate evidence to any table.

</td></tr><tr><td>

Parent

</td><td>

The parent case the evidence is related to.To associate a parent case, select the **Lookup documents using list** icon \[Omitted image "magnifying-glass.png"\] Alt text: Lookup documents using list icon and select the table associated with the parent case. The default is the Employee Relations Case \[sn\_hr\_er\_case\] table.

 Select the table and the associated case that is the parent case.

**Note:** If you have a parent case and evidence is added to it, this field is pre-populated.

</td></tr><tr><td>

Evidence source type

</td><td>

Indicates if the evidence is an attachment or a URL.Select one. If the evidence is an attachment, attach the file using the Manage Attachments icon \(\[Omitted image "attach-icon.png"\] Alt text: Manage attachments icon\) at the top, right of the form.

 If the evidence is a URL, enter the URL in the URL source field.

</td></tr><tr><td>

URL source

</td><td>

Select the Edit this URL icon \(\[Omitted image "icon-hr-unlock-add-parties.png"\] Alt text: Edit this URL icon\) and enter the URL.This field displays only when you select **URL** from the Evidence source type field.

</td></tr><tr><td>

Interview

</td><td>

The associated interview number. If you came from the interview record, the number automatically displays.

 For more information, see [Interview Management for Employee Relations](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/hr-service-delivery/hr-er-interview-1.md).

</td></tr><tr><td>

Description

</td><td>

Description of the evidence.

</td></tr></tbody>
</table>6.  Select **Submit**.