Job requisition state management
An overview of the job requisition state management system for a recruiter.
|
State |
On hold |
Access for recruiter |
Allowed actions |
Result of the action |
New state post the action |
Access for recruiter in new state |
|---|---|---|---|---|---|---|
|
Open |
Yes |
Read only |
Resume |
Withdraw the hold from the job requisition. |
Open |
Read only |
|
Close |
Close the job requisition and don't cancel any approvals. |
Closed | ||||
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
Open | ||||
|
No |
Read only |
On Hold |
Put the job requisition on hold. |
Open |
Read only | |
|
Close |
Close the job requisition and don't cancel the approvals. |
Closed | ||||
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
Open | ||||
|
Ready |
Yes |
Editable |
Resume |
Withdraw the hold from the job requisition. |
Ready |
Editable |
|
Close |
Close the job requisition and don't cancel the approvals. |
Closed |
Ready only | |||
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
Ready |
Read only | |||
|
No |
Editable |
On Hold |
Put the job requisition on hold. |
Ready |
Editable | |
|
Open |
Send the job requisition to the designated application tracking system (ATS). |
Open |
Read only | |||
|
Resend for Approval |
Cancel all existing approvals and submit the requisition for fresh approvals. |
Pending Approval |
Read only | |||
|
Close |
Close the job requisition and don't cancel the approvals. |
Closed |
Read only | |||
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
Ready |
Read only | |||
|
Rejected |
Yes |
Editable |
Resume |
Withdraw the hold from the job requisition. |
New |
Editable |
|
Close |
Close the job requisition. |
Closed |
Read only | |||
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
New |
Editable | |||
|
No |
Editable |
Submit for Approval |
Submit the job requisition for approval. |
Pending Approval |
Read only | |
|
On Hold |
Put the job requisition on hold. |
New |
Editable | |||
|
Close |
Close the job requisition. |
Closed |
Read only | |||
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
New |
Editable | |||
|
Pending Approval (Requested) |
Yes |
Read only |
Resume |
Withdraw the hold from the job requisition. |
New |
Editable |
|
Close |
Close the job requisition. |
Closed |
Read only | |||
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
Pending Approval |
Read only | |||
|
No |
Read only |
Cancel Approval |
Cancel all existing approvals and put the job requisition in New state. |
New |
Editable | |
|
On Hold |
Put the job requisition on hold and cancel all existing approval requests. |
New |
Editable | |||
|
Close |
Close the job requisition and don't cancel the approvals. |
Closed |
Read only | |||
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
Pending Appoval |
Read only | |||
|
Ready |
In Ready state and follows the behaviour of the same. | |||||
|
Rejected |
In New state and follows the behaviour of the Rejected state. | |||||
|
Closed |
Yes |
Read only |
Note: Withdraw the hold whenever a job requisition is closed. | |||
|
No |
Read only |
Reopen |
Changes to New state and follows the behaviour of the same. |
New |
Editable | |
|
Duplicate |
Create a new job requisition by duplicating an existing one. |
Closed |
Read only | |||
--- title: Job requisition state management description: An overview of the job requisition state management system for a recruiter. locale: en-US canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/recruitment-workspace/job-req-state-mngmnt.html release: australia product: Recruitment Workspace classification: recruitment-workspace topic_type: reference last_updated: "2026-09-10" reading_time_minutes: 2 breadcrumb: [Reference, Recruitment Workspace, Hiring Experiences, HR Service Delivery, Employee Service Management] --- # Job requisition state management An overview of the job requisition state management system for a recruiter. <table id="table_job_req_sys"><thead><tr><th> State </th><th> On hold </th><th> Access for recruiter </th><th> Allowed actions </th><th> Result of the action </th><th> New state post the action </th><th> Access for recruiter in new state </th></tr></thead><tbody><tr><td rowspan="6"> Open </td><td rowspan="3"> Yes </td><td rowspan="3"> Read only </td><td> Resume </td><td> Withdraw the hold from the job requisition. </td><td> Open </td><td rowspan="3"> Read only </td></tr><tr><td> Close </td><td> Close the job requisition and don't cancel any approvals. </td><td> Closed </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> Open </td></tr><tr><td rowspan="3"> No </td><td rowspan="3"> Read only </td><td> On Hold </td><td> Put the job requisition on hold. </td><td> Open </td><td rowspan="3"> Read only </td></tr><tr><td> Close </td><td> Close the job requisition and don't cancel the approvals. </td><td> Closed </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> Open </td></tr><tr><td rowspan="8"> Ready </td><td rowspan="3"> Yes </td><td rowspan="3"> Editable </td><td> Resume </td><td> Withdraw the hold from the job requisition. </td><td> Ready </td><td> Editable </td></tr><tr><td> Close </td><td> Close the job requisition and don't cancel the approvals. </td><td> Closed </td><td> Ready only </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> Ready </td><td> Read only </td></tr><tr><td rowspan="5"> No </td><td rowspan="5"> Editable </td><td> On Hold </td><td> Put the job requisition on hold. </td><td> Ready </td><td> Editable </td></tr><tr><td> Open </td><td> Send the job requisition to the designated application tracking system \(ATS\). </td><td> Open </td><td> Read only </td></tr><tr><td> Resend for Approval </td><td> Cancel all existing approvals and submit the requisition for fresh approvals. </td><td> Pending Approval </td><td> Read only </td></tr><tr><td> Close </td><td> Close the job requisition and don't cancel the approvals. </td><td> Closed </td><td> Read only </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> Ready </td><td> Read only </td></tr><tr><td rowspan="7"> Rejected </td><td rowspan="3"> Yes </td><td rowspan="3"> Editable </td><td> Resume </td><td> Withdraw the hold from the job requisition. </td><td> New </td><td> Editable </td></tr><tr><td> Close </td><td> Close the job requisition. </td><td> Closed </td><td> Read only </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> New </td><td> Editable </td></tr><tr><td rowspan="4"> No </td><td rowspan="4"> Editable </td><td> Submit for Approval </td><td> Submit the job requisition for approval. </td><td> Pending Approval </td><td> Read only </td></tr><tr><td> On Hold </td><td> Put the job requisition on hold. </td><td> New </td><td> Editable </td></tr><tr><td> Close </td><td> Close the job requisition. </td><td> Closed </td><td> Read only </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> New </td><td> Editable </td></tr><tr><td rowspan="7"> Pending Approval \(Requested\) </td><td rowspan="3"> Yes </td><td rowspan="3"> Read only </td><td> Resume </td><td> Withdraw the hold from the job requisition. </td><td> New </td><td> Editable </td></tr><tr><td> Close </td><td> Close the job requisition. </td><td> Closed </td><td> Read only </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> Pending Approval </td><td> Read only </td></tr><tr><td rowspan="4"> No </td><td rowspan="4"> Read only </td><td> Cancel Approval </td><td> Cancel all existing approvals and put the job requisition in **New** state. </td><td> New </td><td> Editable </td></tr><tr><td> On Hold </td><td> Put the job requisition on hold and cancel all existing approval requests. </td><td> New </td><td> Editable </td></tr><tr><td> Close </td><td> Close the job requisition and don't cancel the approvals. </td><td> Closed </td><td> Read only </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> Pending Appoval </td><td> Read only </td></tr><tr><td> Ready </td><td colspan="6"> In **Ready** state and follows the behaviour of the same. </td></tr><tr><td> Rejected </td><td colspan="6"> In **New** state and follows the behaviour of the **Rejected** state. </td></tr><tr><td rowspan="3"> Closed </td><td> Yes </td><td> Read only </td><td colspan="4"> **Note:** Withdraw the hold whenever a job requisition is closed. </td></tr><tr><td rowspan="2"> No </td><td rowspan="2"> Read only </td><td> Reopen </td><td> Changes to **New** state and follows the behaviour of the same. </td><td> New </td><td> Editable </td></tr><tr><td> Duplicate </td><td> Create a new job requisition by duplicating an existing one. </td><td> Closed </td><td> Read only </td></tr></tbody> </table>**Parent Topic:**[Recruitment Workspace reference](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/recruitment-workspace/recruitment-workspace-reference.md)
| title | Job requisition state management |
| description | An overview of the job requisition state management system for a recruiter. |
| locale | en-US |
| canonical_url | https://www.servicenow.com/docs/r/australia/employee-service-management/recruitment-workspace/job-req-state-mngmnt.html |
| release | australia |
| product | Recruitment Workspace |
| classification | recruitment-workspace |
| topic_type | reference |
| last_updated | 2026-09-10 |
| reading_time_minutes | 2 |
| breadcrumb | ReferenceRecruitment WorkspaceHiring ExperiencesHR Service DeliveryEmployee Service Management |