Add a room form

---
title: Add a room form
description: Use the room form to add a room for workplace reservation.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/workplace-reservation-management/add-room-form.html
release: australia
product: Workplace Reservation Management
classification: workplace-reservation-management
topic_type: reference
last_updated: "2026-09-10"
reading_time_minutes: 2
breadcrumb: [Workplace Reservation Management - Field descriptions, Reference, Workplace Reservation Management, Workplace Service Delivery, Employee Service Management]
---

# Add a room form

Use the room form to add a room for workplace reservation.

<table id="table_dvg_zqg_5mb"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Name

</td><td>

Enter the name of the room

</td></tr><tr><td>

Capacity

</td><td>

Specify the maximum capacity of the room for reservation.

</td></tr><tr><td>

Email

</td><td>

Email address of the room to make a reservation request. The email address is used to check availability of the room and to block its calendar for a reservation. If you have installed Workplace Calendar Synchronization application, ensure that the email address is same as the one set in the calendar provider. Later, as an admin, you can change the email address of the room. The changes are automatically applied in the Reservable Sync Configuration. The calendar provider synchronizes the resources based on the entered email.

</td></tr><tr><td>

Active

</td><td>

Select this option to make the room active for reservation.

</td></tr><tr><td>

Is reservable

</td><td>

Select this option to make the room reservable for employee use.

</td></tr><tr><td>

Requires approval

</td><td>

Select this option if the reservation made on this space requires approval.

</td></tr><tr><td>

Requires check-in

</td><td>

Select this option if the reservation made on this room requires a check-in.

</td></tr><tr><td>

**Organization details** tab

</td><td>

Select the field details from the Organizational details tab.

</td></tr><tr><td>

Region

</td><td>

Office region where the room is located.

</td></tr><tr><td>

Site

</td><td>

Site location of the office campus.

</td></tr><tr><td>

Campus

</td><td>

Campus from which the office operates.

</td></tr><tr><td>

Building

</td><td>

Office building where the room is located.

</td></tr><tr><td>

Floor

</td><td>

Floor on which the room is located.

</td></tr><tr><td>

Area

</td><td>

Area on the floor where the room is located.

</td></tr><tr><td>

**Extra information** tab

</td><td>

Select the field details from the Extra information tab.

</td></tr><tr><td>

Managed by

</td><td>

The workplace manager of the group that manages the reservation for the floor plan.Click the Lookup using list icon \[Omitted image "search-icon.png"\] Alt text: Lookup using list icon to view a list of group managers you can select.

</td></tr><tr><td>

Managed by group

</td><td>

The group that manages the reservation for the floor plan.Click the lookup using list icon \[Omitted image "search-icon.png"\] Alt text: Lookup using list icon to view a list of groups you can select.

</td></tr><tr><td>

Reservable quantity

</td><td>

If there are multiple rooms of the same type, specify the quantity. Employees can reserve the room up to the specified quantity. The quantity is used when assigning neighborhood spaces to an area.

</td></tr><tr><td>

Description

</td><td>

Short description about the room.

</td></tr><tr><td>

Image

</td><td>

Upload an image of the room. The supported ratio of an image is: 26:17.

</td></tr></tbody>
</table>**Parent Topic:**[Workplace Reservation Management - Field descriptions](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/workplace-reservation-management/workplace-reservation-management-field-descriptions.md)

**Related topics**  


[Space form]()

[User criteria form]()