Add a room using Workplace Space Management

Create a record for every room located in an area or a floor. Specify the size of the room. Assign the room to a cost center or a department.

Before you begin

Ensure that the area and floor of the room are active.

Role required: sn_wsd_core.admin and sn_wsd_spcmgmt.manager

Procedure

Navigate to All > Workplace Core > Space Administration.
Select Rooms.
Click New.
Open the form in the Space Management view.
1. Right-click the form header.
2. Select View > Space Management.
  
  The form view changes.
On the form, fill in the fields.

Field	Description
Name	Name of the room. Ensure that you enter a unique name. For example, use the location name `<location-name>-16` rather than just `16`. Note: Do not use duplicate names as it may affect the reservation process. If you change the name of a building after updating it, a message is displayed to show that the Name will be overwritten in the next synchronization process. For more information, see Synchronize Indoor Mapping with Workplace Service Delivery.
Region	Region where the office is located. If your organization is located at several regions, select that region where the office that you are adding is located.
Site	Location of the office campus. If there are several sites in a region, select that site where the office that you are adding is located.
Campus	Name of the campus where the office operates. If there are several campuses in a site, select that campus where the office that you are adding is located.
Building	Name of the building where the room is located.
Floor	Floor where the room is located.
Area	Area where you are adding the room.
Active	Option to activate the location. This field depends on the Status field. If the Status is set as Future or Retired, then the Active field is turned off.
Is reservable	Option to indicate whether the room and the spaces that are located in the room are available for reservation.
Status	Status of the location.- If the status of the location is active, select Active. If you set the status to Active, the Active field is enabled. if the location will be available only in the future, select Future. If you set the status to Future, the Active field is turned off. If the location is no longer functional for usage select Retired. If you set the status as Retired, the Active field is turned off. To make the location available only for a temporary duration, select Temporary. This space is available when assigned to a user or for any workplace-related activities. The Active field is always enabled.
Planned start date	Date for when you are planning to activate or reactivate the location. If the status is set to Temporary, then this date is when the location is reactivated.
Planned end date	Date by when you are planning to end the Future or Retired status of the location.
Actual start date	The date starting when the location should be active.
Actual end date	The date by when the location must be retired.
Space type	Type of the office space. To configure a new space type, see Add a space type configuration.
Managed by group	Group that manages the workplace-related operations.
Managed by	Workplace manager who manages all the workplace-related operations.
Measurement Details
Unit	Measuring unit of the size.
Size	Size of the room.
Size Square Feet/Meters	Surface area computed in square feet or square meters.Ability to compute surface area automatically in square meters or square feet from the CAD polylines if polylines are defined as closed shapes or if a unit is set. For more information, see Compute CAD file properties to extract space or room surface area.

6. Select **Create QR code** to generate and print QR codes for this space.

Select Unlink Space to unlink a space from Indoor Mapping map provider.

For more information about how to link and synchronize Indoor Mapping map data objects with Workplace Indoor Mapping see, Synchronize Indoor Mapping with Workplace Service Delivery.
Select Block location to define a time period to block these locations for reservation.
To add an image, select the Additional Actions icon ([Omitted image "additionalactions-icon.png"] Alt text: Additional Actions to switch to the Workplace view.) to select View > Workplace.
1. Select the Extra Information tab.
2. Select an Image that you want to add for a room and upload it.
Click Submit.

Result

The room is added to the area and room.

What to do next

You can add an allocation if there is none. For more information on how to add an allocation, see Allocate a cost center, department, or workplace entity. In the procedure, select the Rooms module instead of the Floors module.

Parent Topic:Managing workplace locations

Related topics

Add a campus

Add a building using Workplace Space Management

Add a floor using Workplace Space Management

Add an area using Workplace Space Management

Add a space using Workplace Space Management

Allocate a cost center, department, or workplace entity

Configure a workspace or desk as flexible or permanent

Update the measurement details of a workplace location

Change the status of a workplace location

Configure a BOMA type

Map a space type with BOMA type

Create a Space Recommender rule

Raise a space assistance request

Create a view-by configuration

Reviewing allocation changes

title	Add a room using Workplace Space Management
description	Create a record for every room located in an area or a floor. Specify the size of the room. Assign the room to a cost center or a department.
locale	en-US
canonical_url	https://www.servicenow.com/docs/r/australia/employee-service-management/workplace-space-management/add-a-room.html
release	australia
product	Workplace Space Management
classification	workplace-space-management
topic_type	task
last_updated	2026-09-10
reading_time_minutes	7
breadcrumb	ManageWorkplace Space ManagementWorkplace Service DeliveryEmployee Service Management