Software spend transaction fields

---
title: Software spend transaction fields
description: Software spend transaction form fields and their descriptions.
locale: en-us
canonical_url: https://www.servicenow.com/docs/r/australia/it-asset-management/software-asset-management/software-spend-transaction-fields.html
release: australia
product: Software Asset Management
classification: software-asset-management
topic_type: reference
last_updated: "2026-09-17"
reading_time_minutes: 1
keywords: [software spend detection, software asset management software spend detection, software spend transaction fields]
breadcrumb: [Software Asset Management references, Software Asset Management, IT Asset Management, Asset Management]
---

# Software spend transaction fields

Software spend transaction form fields and their descriptions.

## Software spend transaction form

<table><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td colspan="2">

Overview section

</td></tr><tr><td>

Description

</td><td>

Short description of the transaction.

</td></tr><tr><td>

State

</td><td>

Current state of the transaction. This field is defaulted to New.

</td></tr><tr><td>

Vendor name

</td><td>

Name of the vendor associated with the transaction.

</td></tr><tr><td>

Is software

</td><td>

Indicates that the transaction is a software purchase.

</td></tr><tr><td>

Publisher

</td><td>

Publisher of the software product associated with the transaction.

</td></tr><tr><td>

Product

</td><td>

Software product associated with the transaction.

</td></tr><tr><td>

GL account

</td><td>

General ledger account associated with the transaction.

</td></tr><tr><td>

Amount

</td><td>

Transaction amount and currency.

</td></tr><tr><td>

Is managed

</td><td>

Indicates whether a software model exists for the detected product. If no software model exists, the transaction is treated as unmanaged spend.

</td></tr><tr><td>

Type

</td><td>

Type of the transaction. The values include: -   Expense
-   Accounts payable

 This field is automatically set to Expense.

</td></tr><tr><td>

Transaction date

</td><td>

Date of the transaction in YYYY-MM-DD format.

</td></tr><tr><td>

Type detail

</td><td>

Additional detail about the transaction type.

</td></tr><tr><td>

Source

</td><td>

System that the transaction data originated from.

</td></tr><tr><td colspan="2">

More details section

</td></tr><tr><td>

Imported cost center

</td><td>

Cost center value as received from the source import file.

</td></tr><tr><td>

Cost center

</td><td>

Cost center associated with the transaction.

</td></tr><tr><td>

Imported department

</td><td>

Department value as received from the source import file.

</td></tr><tr><td>

Department

</td><td>

Department associated with the transaction.

</td></tr><tr><td>

Imported location

</td><td>

Location value as received from the source import file.

</td></tr><tr><td>

Location

</td><td>

Location associated with the transaction.

</td></tr><tr><td>

Employee ID

</td><td>

Identifier of the employee associated with the transaction.

</td></tr><tr><td>

External ID

</td><td>

Identifier of the transaction in the source system.

</td></tr><tr><td>

Employee name

</td><td>

Name of the employee associated with the transaction.

</td></tr><tr><td>

Upload

</td><td>

Transaction import that the software spend transaction is associated with.

</td></tr><tr><td>

Employee email

</td><td>

Email address of the employee associated with the transaction.

</td></tr><tr><td>

Exclude from content service

</td><td>

Option to exclude the transaction from being shared with the Software Asset Management Content Library team.

</td></tr><tr><td colspan="2">

Activity section

</td></tr><tr><td>

Work notes

</td><td>

Notes about the transaction that are visible to all users within your organization.

</td></tr></tbody>
</table>**Parent Topic:**[Software Asset Management references](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/references.md)

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