Administering Playbooks
Monitor and troubleshoot issues by reviewing playbook executions.
These modules are provided for admins to monitor and manage Playbooks.
-
Today's Executions
Displays a list of records for Playbooks runs today.
-
Active Processes
Displays a list of all active Playbooks.
-
30+ Day Processes
Displays a list of all active Playbooks that are 30 days or older.
-
Activity Definitions
View or create activities.
-
Asset Configuration
View or create automation assets like flows, subflows, and actions.
-
Trigger Definitions
View or create triggers.
-
Data Definitions
View or create data definitions. Data definitions are pieces of information that you only reuse in a specific playbook, and are stored in the sys_flow_data_definition table.
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Archive process contexts
Improve database query performance by archiving unneeded records for playbooks that are in a Complete, Error, or Cancelled state. -
Create a Data Definition
Use data definitions to collect and use pieces of information later in a playbook.
Parent Topic:Configuring Playbooks
---
title: Administering Playbooks
description: Monitor and troubleshoot issues by reviewing playbook executions.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/build-workflows/workflow-studio/administering-process-automation-designer.html
release: brazil
product: Workflow Studio
classification: workflow-studio
topic_type: concept
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Configure, Playbooks, Workflow Studio, Build workflows]
---
# Administering Playbooks
Monitor and troubleshoot issues by reviewing playbook executions.
These modules are provided for admins to monitor and manage Playbooks.
- **Today's Executions**
Displays a list of records for Playbooks runs today.
- **Active Processes**
Displays a list of all active Playbooks.
- **30+ Day Processes**
Displays a list of all active Playbooks that are 30 days or older.
- **Activity Definitions**
View or create activities.
- **Asset Configuration**
View or create automation assets like flows, subflows, and actions.
- **Trigger Definitions**
View or create triggers.
- **Data Definitions**
View or create data definitions. Data definitions are pieces of information that you only reuse in a specific playbook, and are stored in the sys\_flow\_data\_definition table.
- **[Archive process contexts](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/brazil/markdown/build-workflows/workflow-studio/archive-process-executions.md)**
Improve database query performance by archiving unneeded records for playbooks that are in a **Complete**, **Error**, or **Cancelled** state.
- **[Create a Data Definition](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/brazil/markdown/build-workflows/workflow-studio/create-data-definition.md)**
Use data definitions to collect and use pieces of information later in a playbook.
**Parent Topic:**[Configuring Playbooks](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/brazil/markdown/build-workflows/workflow-studio/setting-up-process-automation-designer.md)
| title | Administering Playbooks |
| description | Monitor and troubleshoot issues by reviewing playbook executions. |
| locale | en-US |
| canonical_url | https://www.servicenow.com/docs/r/build-workflows/workflow-studio/administering-process-automation-designer.html |
| release | brazil |
| product | Workflow Studio |
| classification | workflow-studio |
| topic_type | concept |
| last_updated | 2026-09-10 |
| reading_time_minutes | 1 |
| breadcrumb | ConfigurePlaybooksWorkflow StudioBuild workflows |