Create a custom flow to generate an object for each record in a list

Generate an object for each User record in a list. Learn how to use flow logic to iterate through a list of records.

Before you begin

Role required: admin
Create a custom action to generate an object from a record

About this task

Use this example to see demonstrations of these operations and steps.

Create a flow that runs on a daily schedule.
Look up User records filtered by the Department provided as an input.
Add flow logic that runs for each User record you looked up previously.
Create a contact object for each User record using the custom action you created previously.
Create a log message for each User record.

Procedure

Navigate to All > Process Automation > Flow Designer.

The system displays the Workflow Studio landing page.
Select New > Flow

The system displays the Flow Properties dialog.
Enter these sample values.

Field Value

Name Create Contact Objects From Users

Application My Application

Run As User who initiates session
Select Submit.

The system displays the Workflow Studio interface.
Select Click to add a Trigger > Date > Daily.
Select Done to close the trigger.
Select Click to add an Action, Flow Logic, or Subflow > Action > ServiceNow Core > Look Up Records.

The system adds the action to the flow.
For Table, select User [sys_user].
For Conditions, add these values.
- [Department][is][Development] [AND]
- [Email][is not empty]
Configure these field values.

Field Value

Order by Name

Sort a to z

Max Results 1000
Select Done to close the action.
Select Click to add an Action, Flow Logic, or Subflow > Flow Logic > For Each.

The system adds the flow logic to the flow.
For Items, select [1->User Records].

Note: You can select the Action 1 User Records data pill from the data panel or from the Data Pill Picker button.
Select Done to close the flow logic.
Select the plus icon to add a child item to the For Each flow logic.
Select Action > My Application > Create Contact Object.
For userRecord [User], select [2->User Record].

Note: You can select the Action 2 User Record data pill from the data panel or from the Data Pill Picker button.
Select Done to close the flow logic action.
Select the plus icon to add a child item to the For Each flow logic.
Select Action > ServiceNow Core > Log.
For Message, select [2.1->contact].

Note: You can select the Action 2.1 contact data pill from the data panel or from the Data Pill Picker button.
Select Done to close the flow logic action.
Select Save.

Field	Value
Name	Create Contact Objects From Users
Application	My Application
Run As	User who initiates session

Field	Value
Order by	Name
Sort	a to z
Max Results	1000

Parent Topic:Complex data

title	Create a custom flow to generate an object for each record in a list
description	Generate an object for each User record in a list. Learn how to use flow logic to iterate through a list of records.
locale	en-US
canonical_url	https://www.servicenow.com/docs/r/build-workflows/workflow-studio/create-custom-flow-object.html
release	brazil
product	Workflow Studio
classification	workflow-studio
topic_type	task
last_updated	2026-09-10
reading_time_minutes	2
breadcrumb	Complex dataBuild actionsFlowssubflowsand actionsWorkflow StudioBuild workflows