Define a job in the job register

Define jobs and their steps (if any), in the job register to predefine hazards and controls for each job type in your organization.

Before you begin

Role required: sn_hs_rm.risk_manager or sn_hs_rm.risk_data_manager

About this task

A job register is a list that safety managers and line managers can use to add jobs, along with their steps, if any, for their organization. Depending on the complexity, a job can be single-step or multi-step.

Each job and job step can have associated hazards and controls. Jobs with predefined hazards and controls for each step enable you to:

quickly submit job safety analyses (JSAs) and
perform risk assessments.

Consequently, these predefined jobs simplify the process of submitting JSAs and conducting risk assessments by automatically populating hazards and controls.

Procedure

Navigate to Workspaces > Health and Safety Workspace.
Select the configuration icon ([Omitted image "icon-config.png"] Alt text: Configuration icon).
In the Configuration tab, select Job register and then All.
Create a job.

Option	Steps
Using the New button	To define a job from scratch, select New in the list.- If the job has multiple steps and you want to outline the hazards and controls for each, select Multi step. If the job is one step and you want to outline hazards and controls on the job level, select Single step.
Copying an existing job	Use details from an existing job to create a new one in the job register. Copying lets you have a quick start to creating a job that is similar in details or is applicable to a new location. To copy a job:1. In the list, open the job that you want to copy. 2. Select Copy job. Note: The Location field value is not copied in the duplicated job.

Option

Steps

Using the New button

To define a job from scratch, select New in the list.- If the job has multiple steps and you want to outline the hazards and controls for each, select Multi step.

If the job is one step and you want to outline hazards and controls on the job level, select Single step.

Copying an existing job

Use details from an existing job to create a new one in the job register. Copying lets you have a quick start to creating a job that is similar in details or is applicable to a new location. To copy a job:1. In the list, open the job that you want to copy. 2. Select Copy job. Note: The Location field value is not copied in the duplicated job.

5. On the form, fill in the fields.

|Field|Description|
|-----|-----------|
|Name|Name of this job.|
|Short description|Description of the job.|
|Job location|Location that this job or task applies to.|
|Active|Option for making the job available for use. A job must be active to be used.|

Select Save.
If it's a multi-step job, add job steps.

Note: Create a job step for each task involved in the job.
1. In the Job steps tab, select New.
  
  This tab appears only when Multi step is selected when creating the job.
2. On the form, fill in the fields.
3. In the Order field, select the order in which the job step appears.
  
  The value in this field determines the sequence in which job steps appear when submitting a JSA from the Employee Center.
4. Select Save.
Associate hazards and controls with the job.

Job type	Steps
For multi-step job	Add hazards and controls for each step.1. Navigate to Job steps tab. 2. In the list, open the job step to add hazards and controls to. 3. In the Hazards and controls tab, select New.
For single-step job	Navigate to the Hazards and controls tab and select New.

1. On the form, fill in the fields.

Field	Description
Number	System-generated unique number for the hazard and its controls for the job or the job step.
Hazard	Hazard associated with the job or the job step. The hazards in this field display items from the Hazard [sn_hs_rm_hazard] table.
Available control measures	All active control measures that are in place and can be added for the selected hazard. The controls in this field display items from the Control measure [sn_hs_rm_control_measure] table.Select the check box for a control measure to add it to the Selected control measure list.
Selected control measures	Controls that are selected to be added for the hazard.

2. Select **Save**.

If a job or a job step includes more than one hazard, create a hazard and controls record for each.

In the Document links tab, select New to add any document links related to the job.
Select Save.

Result

The job is listed in the Job register list under Configuration on the Health and Safety Workspace. The job is saved in the Job [sn_hs_rm_job] table and job steps are saved in the Job step [sn_hs_rm_job_step] table.
The job is available for selection on these forms:
- JSA form when submitting a JSA. For more information, see Submit JSA form.
- Risks and controls form when conducting a risk assessment. For more information, see Assess safety hazards and risk levels for a risk analysis.
The job is also available to import hazards and controls from when performing a risk assessment. For more information, see Create a risk analysis for a safety risk assessment from a job.

Parent Topic:Setting up Health and Safety Risk Management

title	Define a job in the job register
description	Define jobs and their steps \(if any\), in the job register to predefine hazards and controls for each job type in your organization.
locale	en-US
canonical_url	https://www.servicenow.com/docs/r/employee-service-management/health-and-safety-risk-management/hs-define-job-register.html
release	brazil
product	Health and Safety Risk Management
classification	health-and-safety-risk-management
topic_type	task
last_updated	2026-09-10
reading_time_minutes	4
breadcrumb	ConfigureHealth and Safety Risk ManagementHealth and SafetyEmployee Service Management