Create a legal contract template of type HTML

Create a document template of type HTML.

Before you begin

Role required: admin

About this task

Legal contract templates help you to create and organize standard contract templates along with fillable metadata placeholders. You can create templates of HTML, PDF and Microsoft Word types. In an HTML document template type, you can map the inputs provided in the intake form to the fillable metadata placeholders.

Procedure

Navigate to All > Legal Administration > Simple Contracts Admin > Contract Templates.
Select New.
Select HTML Document Template
On the form, fill in the fields.

Field	Description
Name	Unique name of the template.
Table	Name of the table that contains the fields to include in the document template.Select General Contract Support [sn_lg_ops_general_contract_support]. Note: Tables are shown depending on the selected application scope.
Contract type	Contract type to which the template is associated.
User criteria	User criteria to control which users can use the document.
Body	Content to include in the generated legal contract document.Insert columns from the selected table to the document template: Point the cursor to the desired location in the text editor. In Select variables, click the plus icon ([Omitted image "plus_icon.png"] Alt text: Plus icon.) beside Fields. From the fields list, select a column name. The selected column is added at the cursor position. Note: The variables from the legal intake form must be mapped to a column so that they can be used to populate the template.
Select variables	List of variables that can be used in the body of the template.Variables pull information from the selected table to customize the template.
Header tab
Header Image	Image file to use in the document header.
Header image height	Maximum height of the header image.
Header Position	Position of the image within the header.
Footer tab
Footer image	Image file to use in the document footer.
Footer image height	Maximum height of the footer image.
Footer image position	Position of the image within the footer.
Footer text	Text such as privacy and confidential statement to appear in the footer.
Footer text position	Position of the footer text within the footer.
Vertical alignment	Placement of the footer text relative to the footer image.
Page tab
Page size	Page size of the document.
Custom font	Font of the text on the page.
Top/Bottom margin	Margin to leave on the top and bottom sides of the page.
Left/Right margin	Margin to leave on the left and right sides of the page.

5. Click **Insert Date** to insert a date at the cursor location in the template.

You can insert multiple date types mapped to different date columns from the selected table such as start date, end date, or current date.

Add a document template block to insert condition-based content on the generated document.
1. Point the cursor to the desired location in the text editor and click the Add Blocks button.
2. In the Add Blocks pane, search for a document template block.
3. Select a block to add to the template and click Insert to Template.
  
  The selected block is inserted at the selected point in the template.
4. Drag the inserted block to place it to another location in the template.
Save the contract template.
- Save a contract template by clicking Submit.
- Save the changes to an existing contract template by clicking Update. The contract template is saved in the Draft state. The Participants related list appears.
Add participants in the contract template.
1. In the Participants related list, click New.
2. In the Name field, enter the display name for the participant.
  
  For example, for an internal signatory, you could enter Internal Signer 1.
3. In the Order field, enter the order in which the signature request will be initiated for the participant.
4. In the Signer field, select a user field from the list of fields populated from the selected table.
  
  The user in the mapped field is automatically added as a signatory in the document.
5. In the User field, select the same field as in the Signer field.
6. Click Submit.
Insert signatures in the contract template.
1. Place the cursor in the desired location in the Body field.
2. Select Insert Signature to insert signature variable for a participant.
3. In the Add a signature window, select a participant.
4. Click OK.
Insert signature date in the contract template.
1. Place the cursor in the desired location in the Body field.
2. Enter the code ${sign_date:<Participant Name>} to insert signature date variable for a participant.
  
  For example: To capture the signature date for the participant Abel in the contract template, enter ${sign_date:Abel}.
To make the template available for usage, click Publish.

title	Create a legal contract template of type HTML
description	Create a document template of type HTML.
locale	en-US
canonical_url	https://www.servicenow.com/docs/r/employee-service-management/legal-simple-contracts/create-legal-contract-template-html.html
release	brazil
product	Legal Simple Contracts
classification	legal-simple-contracts
topic_type	task
last_updated	2026-09-10
reading_time_minutes	3
breadcrumb	Configure legal contract of type HTMLLegal contract templatesConfigure Legal Simple ContractsConfigureLegal Simple ContractsLegal Service Delivery Practice ApplicationsLegal Service DeliveryLegal and Contract OperationsEmployee Service Management