Set access restrictions using an entity based record access update utility

task brazil Updated Sep 10, 2026 1 min read create-a-bulk-access-update-configuration.md

Set access restrictions for the existing records in bulk by using the Entity based record access update utility guided-experience. Use the workflow to enable or disable access to record types.

Before you begin

Role required: sn_grc_ent_access.bulk_access_config_admin

About this task

By configuring a bulk access update, you can apply the entity-based access restrictions to multiple records in bulk.

The system provides real-time status tracking of update operations, categorized as Completed, Failed, or Update queued. After each update, a comprehensive log is generated, detailing updated records, applied scopes, and execution outcomes.

Procedure

Navigate to All > Entity Based Access Configurations > Entity based record access update utility.
Select New.
In the Scope entities section, do the following:
1. Select the entity scope from the Make entity scope selection based on drop-down list.
2. Select entities, entity types, or entity classes.
3. Mark Select downstream entities also if you want to include the downstream entities in scoping.
  
  Note: You can see this option only when you select one entity.
4. Select Mark as complete and proceed.
In the Scope related records section, select the related records you want to set access to, and do the following:
1. Select a record type from the Add a record type drop-down list.
2. Select another record type from the Add another record type drop-down list.
3. Apply conditions on each record type.
4. Select Mark as complete and proceed.
In the Preview record counts section, preview how many records for each record type are impacted based on the selected scope of entities and record types.
1. Select I want to preview to preview record counts.
2. Select Back to scope related records to navigate to the previous step where you can select the related records.
3. From Set Access, either Enable access restrictions or Disable access restrictions for the scoped entities and record types.
4. Confirm applying access restrictions to the selected records by selecting Proceed.
In the View results section, you can see the status of the update operation.

Result

Entity-based restrictions are enabled or disabled at the record level for the scoped entity types.

Parent Topic:Managing Entity Based Access

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---
title: Set access restrictions using an entity based record access update utility
description: Set access restrictions for the existing records in bulk by using the Entity based record access update utility guided-experience. Use the workflow to enable or disable access to record types.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/governance-risk-compliance/grc-common-functions/create-a-bulk-access-update-configuration.html
release: brazil
product: GRC Common Functions
classification: grc-common-functions
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 1
breadcrumb: [Manage Entity Based Access, Entity Based Access, Common GRC features, Governance, Risk, and Compliance]
---

# Set access restrictions using an entity based record access update utility

Set access restrictions for the existing records in bulk by using the Entity based record access update utility guided-experience. Use the workflow to enable or disable access to record types.

## Before you begin

Role required: sn\_grc\_ent\_access.bulk\_access\_config\_admin

## About this task

By configuring a bulk access update, you can apply the entity-based access restrictions to multiple records in bulk.

## Procedure

1. Navigate to **All** &gt; **Entity Based Access Configurations** &gt; **Entity based record access update utility**.

2. Select **New**.

3. In the **Scope entities** section, do the following:

1. Select the entity scope from the **Make entity scope selection based on** drop-down list.

2. Select entities, entity types, or entity classes.

3. Mark **Select downstream entities also** if you want to include the downstream entities in scoping.

**Note:** You can see this option only when you select one entity.

4. Select **Mark as complete and proceed**.

4. In the **Scope related records** section, select the related records you want to set access to, and do the following:

1. Select a record type from the **Add a record type** drop-down list.

2. Select another record type from the **Add another record type** drop-down list.

3. Apply conditions on each record type.

4. Select **Mark as complete and proceed**.

5. In the **Preview record counts** section, preview how many records for each record type are impacted based on the selected scope of entities and record types.

1. Select **I want to preview** to preview record counts.

2. Select **Back to scope related records** to navigate to the previous step where you can select the related records.

3. From **Set Access**, either **Enable access restrictions** or **Disable access restrictions** for the scoped entities and record types.

4. Confirm applying access restrictions to the selected records by selecting **Proceed**.

6. In the **View results** section, you can see the status of the update operation.

## Result

Entity-based restrictions are enabled or disabled at the record level for the scoped entity types.

**Parent Topic:**[Managing Entity Based Access](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/brazil/markdown/governance-risk-compliance/grc-common-functions/using-entity-based-access.md)