Create prompt assets

---
title: Create prompt assets
description: Create AI assets to track and manage the life cycles of your prompts.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/intelligent-experiences/create-prompt-assets-newexperience.html
release: brazil
topic_type: task
last_updated: "2026-09-10"
reading_time_minutes: 3
breadcrumb: [Creating AI assets manually, Managing your AI asset inventory, Discover and manage AI assets, AI Control Tower, Establishing AI governance, Enable AI Experiences]
---

# Create prompt assets

Create AI assets to track and manage the life cycles of your prompts.

## Before you begin

Role required: sn\_ai\_governance.ai\_steward or sn\_ai\_asset\_mgmt.ai\_asset\_owner

**Note:** Users with the AI asset owner \[sn\_ai\_asset\_mgmt.ai\_asset\_owner\] role can only create AI assets and submit them for life-cycle review. They can't start or complete any life-cycle reviews.

## About this task

A prompt is the instructive input that you provide to AI models to elicit specific responses or outputs. Examples of prompts include instructions, questions, and commands.

When you manually create an AI asset, it defaults to the Design state.

## Procedure

1.  Navigate to **All** > **AI Control Tower** > **Home** > **Inventory** > **Assets**.

2.  On the Inventory page, select **Add AI asset**.

    The Add AI asset dialog box opens.

3.  In the dialog box, select **Enter asset details**.

4.  From the list of available asset types, select **Prompt**.

    The dialog box closes and you're automatically redirected to the Add prompt asset form.

5.  On the form, fill in the fields.

<table id="table_xhd_l25_bfc"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Name

</td><td>

Name of the prompt.

</td></tr><tr><td>

Provider

</td><td>

People or organization that developed the prompt.

</td></tr><tr><td>

Version

</td><td>

Version of the prompt.

</td></tr><tr><td>

Description

</td><td>

Brief description of the prompt.

</td></tr><tr><td>

Documentation

</td><td>

Additional information about the prompt, such as the method used to evaluate the accuracy and quality of AI model responses based on the given input.

</td></tr><tr><td>

Asset state

</td><td>

Current state of the prompt. Select one of the following options:-   **Design**
-   **Build**
-   **Available**
-   **Deployed**


</td></tr><tr><td>

Managed by

</td><td>

User who is assigned to manage the prompt. This field is automatically set to the user who creates the prompt asset.**Note:** This field is editable only if you have the AI steward \[sn\_ai\_governance.ai\_steward\] role. If you have the AI asset owner \[sn\_ai\_asset\_mgmt.ai\_asset\_owner\] role, this field is read-only.

</td></tr><tr><td>

AI model

</td><td>

AI model that the prompt is associated with.

</td></tr><tr><td>

Prompt information

</td><td>

Input that you want to provide to AI models.

</td></tr></tbody>
</table>6.  Select **Save draft** to save the details in the form or select **Cancel** that provides you with the following options:

    -   **Keep editing**: to continue editing the form.
    -   **Save draft and exit**: saves the form and you exit the form.
    -   **Discard and exit**: your unsaved changes are discarded and you exit the form.
7.  Select **Submit for review**.

    The Asset record page opens and your asset is in an unmanaged state. You can edit details related to your asset on the **Details** tab by using the pencil icon in the sections titled **About this asset** and **Use and purpose**.

8.  If you have the AI steward \[sn\_ai\_governance.ai\_steward\] role, select the **Actions** menu and then select **Start lifecycle review**.

    **Important:** Only users with the AI steward \[sn\_ai\_governance.ai\_steward\] role can start the life-cycle review.

    The Start AI steward review dialog box opens.

9.  In the **Managed by** field of the dialog box, search for and select the user that you want to assign the life-cycle review to.

    **Important:** You must select a user with the AI steward \[sn\_ai\_governance.ai\_steward\] role.

10. Select **Start review**.

    The asset automatically changes from an unmanaged asset to a managed asset and starts the onboarding workflow. The Lifecycle tab now contains three sub tabs: **Onboard**, **Maintain**, and **Retire**. The **Maintain**, and **Retire** are disabled and are enabled once onboarding is complete.

    The **Onboard** sub tab contains the Onboarding playbook with tasks displayed. If tasks are not already present in the Onboarding playbook, users with the AI steward \[sn\_ai\_governance.ai\_steward\] role can create tasks by selecting **New** and assign them to other AI stewards.

11. If you're assigned to the life-cycle review, select **Mark complete** to complete each activity in the onboarding playbook.

    If your tasks are open and you select **Mark complete**, those tasks automatically get closed with the **Closed skipped** state and you move to the next stage of onboarding. Once you move forward, you can no longer create tasks in the previous stage.

    You can select the **Actions** menu and select **Reject request** to cancel the onboarding playbook and mark this asset as unmanaged.

    When all stages in the onboarding playbook are marked as complete, the playbook status updates to **Completed**. The **Maintain** and **Retire** tabs show a status of **Not Started**.

    **Note:** The end-to-end onboarding process from start to finish may take a few days.