Group records in list reports
Grouped list reports can display only the records in each group that are configured to appear in a normal list. You can group rows of information in list reports by specific fields. You cannot group list reports by service catalog variables.
Important: This topic is about Core UI List reports. For information about the newer Platform Analytics lists, see Create a Platform Analytics list visualization.
A list configured to display 100 records at a time can show only the first 100 records, regardless of the number of records in that group. Paging is not available within groups, and you cannot access the remaining records without leaving the grouped list. To access all the records in a group:
- Increase the display size of the list.
- Click the group header to return to a normal list for that group with paging enabled.
List reports do not support the user preference to automatically expand grouped records.
The sections of the report are collapsed by default. In this example, a list of products is grouped by manufacturer and the items associated with Gateway are expanded.
[Omitted image "ListGrouped.png"] Alt text: List grouped by manufacturer with one group expanded
--- title: Group records in list reports description: Grouped list reports can display only the records in each group that are configured to appear in a normal list. You can group rows of information in list reports by specific fields. You cannot group list reports by service catalog variables. locale: en-US canonical_url: https://www.servicenow.com/docs/r/now-intelligence/reporting/c\_UseGroupByReports.html release: brazil product: Reporting classification: reporting topic_type: concept last_updated: "2026-09-10" reading_time_minutes: 1 breadcrumb: [List reports, Core UI Report types, Core UI Reporting, Reporting, dashboards, and Performance Analytics in the Core UI, Platform Analytics] --- # Group records in list reports Grouped list reports can display only the records in each group that are configured to appear in a normal list. You can group rows of information in list reports by specific fields. You cannot group list reports by service catalog variables. **Important:** This topic is about Core UI List reports. For information about the newer Platform Analytics lists, see [Create a Platform Analytics list visualization](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/brazil/markdown/now-intelligence/create-dv-analytics-list.md). A list configured to display 100 records at a time can show only the first 100 records, regardless of the number of records in that group. Paging is not available within groups, and you cannot access the remaining records without leaving the grouped list. To access all the records in a group: - Increase the display size of the list. - Click the group header to return to a normal list for that group with paging enabled. List reports do not support the user preference to automatically expand grouped records. The sections of the report are collapsed by default. In this example, a list of products is grouped by manufacturer and the items associated with Gateway are expanded. \[Omitted image "ListGrouped.png"\] Alt text: List grouped by manufacturer with one group expanded
| title | Group records in list reports |
| description | Grouped list reports can display only the records in each group that are configured to appear in a normal list. You can group rows of information in list reports by specific fields. You cannot group list reports by service catalog variables. |
| locale | en-US |
| canonical_url | https://www.servicenow.com/docs/r/now-intelligence/reporting/c\_UseGroupByReports.html |
| release | brazil |
| product | Reporting |
| classification | reporting |
| topic_type | concept |
| last_updated | 2026-09-10 |
| reading_time_minutes | 1 |
| breadcrumb | List reportsCore UI Report typesCore UI ReportingReportingdashboardsand Performance Analytics in the Core UIPlatform Analytics |